Executive Assistant (US)

Job Title:

• Executive Assistant (US)

Work Setup & Schedule:

• Fully Onsite
• Monday to Friday
• 8:00 PM to 5:00 AM

What you’ll be doing:

• Excel / Sheets Management

  • Prepare Weekly Meetings Updates
  • Maintain and update Employee Logs
  • Collaborate with DK to manage the Directory
  • Prepare and deliver Monthly KPI Emails to clients
  • Share and coordinate Meeting information

• Admin / Operations

  • Download and prepare ActiveTrak productivity reports
  • Download, organize, and store bill payments and receipts
  • Set up prospect clients in internal systems
  • Complete specific administrative tasks assigned by Jayden

• Creative / Process Documentation

  • Update company assets and templates using Canva
  • Generate, draft, and format SOPs
  • Update process documentation and modules in Trainual

• Client & Internal Coordination

  • Call clients to schedule meetings with Jayden and staff accountants
  • Email clients OnceHub booking links for financial review calls
  • Ensure BAP is updated daily; keep Jayden meeting-ready
  • Arrange flight and hotel bookings as required

• Working Expectations

  • Maintain confidentiality of all client and company information
  • Meet deadlines, complete tasks independently, and provide timely updates
  • Maintain professional communication with clients and internal teams
  • Follow company SOPs, workflows, and quality standards
  • Be flexible to accommodate urgent requests during peak workload

What will make you a great fit:

• Non- Negotiable Qualifications:

  • Education: Bachelor’s Degree

  • Years of Experience: At least 3yrs

  • Industry Exposure: Accounting Firm / Bookkeeping Firm

  • Soft Skills:

    • Ability to work effectively with other committed staff members
    • Ability to multitask and prioritize tasks where necessary is essential
    • Well established planning skills and be able to communicate plans to others
    • Organized o Hands on
    • Good communication skills
    • Customer-focused

  • Accounting System/ Software experience or knowledge: Canva, Trainual

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You’ll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You’ll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances

• Health and wellness benefits

• Vacation and sick leave credits

• Yearly company and employee performance bonuses

• Free meal during office days

• Parent-friendly office

• Training and certifications

• CPD Training Assistance and PRC license renewal reimbursement

• Year-round employee engagement activities