Executive Assistant (US) Night Shift

Job Title:

• Executive Assistant (US)

Work Setup & Schedule:

• Fully Onsite
• Monday to Friday
• 8:00 PM to 5:00 AM

What you’ll be doing:

• Excel / Sheets Management

  • Prepare Weekly Meetings Updates
  • Maintain and update Employee Logs
  • Collaborate with DK to manage the Directory
  • Prepare and deliver Monthly KPI Emails to clients
  • Share and coordinate Meeting information

• Admin / Operations

  • Download and prepare ActiveTrak productivity reports
  • Download, organize, and store bill payments and receipts
  • Set up prospect clients in internal systems
  • Complete specific administrative tasks assigned by Jayden

• Creative / Process Documentation

  • Update company assets and templates using Canva
  • Generate, draft, and format SOPs
  • Update process documentation and modules in Trainual

• Client & Internal Coordination

  • Call clients to schedule meetings with Jayden and staff accountants
  • Email clients OnceHub booking links for financial review calls
  • Ensure BAP is updated daily; keep Jayden meeting-ready
  • Arrange flight and hotel bookings as required

• Working Expectations

  • Maintain confidentiality of all client and company information
  • Meet deadlines, complete tasks independently, and provide timely updates
  • Maintain professional communication with clients and internal teams
  • Follow company SOPs, workflows, and quality standards
  • Be flexible to accommodate urgent requests during peak workload

What will make you a great fit:

• Non- Negotiable Qualifications:

  • Education: Bachelor’s Degree

  • Years of Experience: At least 3yrs

  • Industry Exposure: Accounting Firm / Bookkeeping Firm

  • Soft Skills:

    • Ability to work effectively with other committed staff members
    • Ability to multitask and prioritize tasks where necessary is essential
    • Well established planning skills and be able to communicate plans to others
    • Organized o Hands on
    • Good communication skills
    • Customer-focused

  • Accounting System/ Software experience or knowledge: Canva, Trainual

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You’ll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You’ll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances

• Health and wellness benefits

• Vacation and sick leave credits

• Yearly company and employee performance bonuses

• Free meal during office days

• Parent-friendly office

• Training and certifications

• CPD Training Assistance and PRC license renewal reimbursement

• Year-round employee engagement activities

Note: Due to the volume of applications we receive, only shortlisted candidates will be contacted for the next steps. All applications will be kept in our talent pool and may be considered for future opportunities that align with the candidate’s qualifications and experience.