Executive Assistant - VA

About the role

We are looking for a highly organized and proactive Executive Assistant to support our executive team. This is a remote role and requires at least 1 year of experience working with an international client, preferably with US-based clients.

Key responsibilities

• Manage calendars and coordinate meetings
• Organize and maintain digital files and documents
• Draft reports, memos, and other business communications
• Coordinate travel arrangements and itineraries
• Act as a liaison between executives and internal/external stakeholders
• Conduct research and compile relevant data as needed
• Prioritize and respond to emails on behalf of executives
• Assist with personal or ad hoc tasks as requested

About you

• Minimum of 1 year of experience as an Executive Assistant to an international client
• Advanced English proficiency
• Strong organizational and time-management abilities
• Proficient in Google Workspace or Microsoft Office (Docs, Sheets, Calendar, etc.)
• Ability to work independently and handle sensitive information with discretion
• Must have a dual-monitor setup (laptop/PC with a backup device)
• Supported operating systems: Windows 11 or macOS Ventura 13 (or newer)
• Must have at least a Ryzen 5 or Intel i5 processor (or Apple Silicon equivalent for Mac)
• Internet speed must be at least 50 Mbps, with a backup internet option (prepaid or pocket Wi-Fi is acceptable)
• Backup device (preferably laptop) and power source (UPS, generator, etc.) required