Executive Assistant (Venture Capital)

A venture capital firm is seeking an experienced Executive Assistant to support senior investment leadership. This role requires someone who can manage complex schedules, anticipate needs, and exercise sound judgment in a fast-moving environment.

The ideal candidate brings experience supporting senior executives in venture capital, private equity, financial services, or a similarly demanding setting. You’re comfortable working independently, handling sensitive information, and communicating with founders, investors, and senior business leaders.

Responsibilities

• Manage complex calendars across multiple time zones, balancing investment meetings, portfolio company needs, and internal priorities.
• Coordinate domestic and international travel, including detailed itineraries and last-minute changes.
• Serve as a key point of contact for founders, investors, portfolio company executives, and external partners.
• Prepare meeting materials, organize agendas, and track follow-up items.
• Anticipate scheduling conflicts and logistical needs, resolving issues with minimal direction.
• Process expense reports and support administrative workflows accurately and promptly.
• Coordinate investor meetings, portfolio events, leadership offsites, and team gatherings.
• Partner with investment and operations colleagues on special projects and day-to-day priorities.
• Handle confidential business and personal information with discretion.

Qualifications

• 7+ years of executive assistant experience, including support for partners, C-suite executives, or other senior leaders.
• Experience in venture capital, private equity, investment management, or another professional services environment preferred.
• Strong calendar management, travel coordination, and organizational skills.
• Excellent written and verbal communication, with confidence interacting with senior stakeholders.
• Ability to prioritize competing requests and adapt quickly as schedules change.
• A proactive approach, strong attention to detail, and consistent follow-through.
• Proficiency with Microsoft Office or Google Workspace and comfort learning new systems.

The Opportunity

Work closely with senior investment leaders in a role that offers meaningful ownership and exposure to the venture capital ecosystem. This is an opportunity for an experienced EA who enjoys building trusted working relationships and helping a busy leadership team operate effectively.