Executive Assistant - Virtual EA (Third Party Contract)

Virtual Assistant / Executive Assistant

Position Summary

We are seeking a proactive and highly organized Executive Assistant (Virtual Assistant) to provide virtual administrative support to business leaders across multiple geographies. The role requires supporting executives located in North America (NA), UK, India, and APAC time zones through effective communication, coordination, and administrative management.

This is a hybrid work model role, and we are looking for female candidates based in Chennai, Mumbai, Bangalore, Hyderabad, or Pune.

Experience & Qualification

• Graduate or Postgraduate degree.
• 3 to 6 years of experience in Executive Assistant or Administrative Support roles.
• Prior experience supporting senior leaders virtually, especially across NA and UK time zones, will be an added advantage.

Key Responsibilities

• Manage domestic and international travel bookings, including flights, hotels, and ground transportation, while handling urgent travel requests and resolving related issues.
• Efficiently manage executive calendars, schedule meetings across multiple time zones, and resolve scheduling conflicts.
• Process expense claims through Concur, coordinate with vendors for receipts, and ensure timely approvals and submissions.
• Provide administrative support to global leaders, ensuring effective stakeholder coordination through email and phone communication.
• Prioritize multiple tasks in a fast-paced environment while adapting to changing business requirements and deadlines

Location: Chennai, Mumbai, Bangalore, Hyderabad, or Pune
Work Model: Hybrid