Executive Assistant (VP Assistant)

About the Role

We are looking for a proactive and highly organised Vice President Assistant (VP Assistant) to provide comprehensive support to the Vice President in daily operations, business coordination, and cross-functional projects.

The ideal candidate should be able to work independently, communicate effectively with different teams, and handle multiple priorities in a fast-paced environment.

Key Responsibilities：

• Provide executive and administrative support to the Vice President in daily business operations.
• Manage the VP’s meetings, schedules, appointments, business trips, meeting arrangements, minutes, and follow-up actions.
• Prepare and organize business reports, presentations, documents, and data analysis to support decision-making.
• Collect, consolidate, and track business data, ensuring accuracy and timely reporting.
• Coordinate communication and collaboration between the VP and internal departments.
• Support cross-functional projects and follow up on project progress and key deliverables.
• Assist in coordinating with Sales, HR, and other business teams when required.
• Support business meetings, client visits, and other business-related activities.
• Handle ad-hoc tasks and assignments from the VP.
• Willing to travel locally and internationally based on business requirements.

Requirements:

• Malaysian citizen, preferably based in Kuala Lumpur.
• Bachelor's Degree or above is preferred.
• 2+ years of experience in Executive Assistant, Personal Assistant, Management Assistant, Project Coordination, or related roles.
• Experience supporting senior management or executives is highly preferred.
• Fluent in Chinese and English; Chinese is a mandatory requirement.
• Strong communication, organisational, coordination, and time-management skills.
• Good numerical and data-handling skills, with the ability to collect, analyse, and prepare business data and reports.
• Strong follow-up and execution skills with good attention to detail.
• Able to handle confidential and sensitive information professionally.
• Proactive, responsible, adaptable, and able to work in a fast-paced environment.
• Willing to travel locally and internationally when required.

What We Offer

• Competitive salary: RM5,000 – RM8,000/month (Negotiable based on experience and qualifications)
• Direct exposure to senior management and regional business operations.
• Opportunities to work on cross-functional and regional projects.
• Dynamic and fast-paced working environment.
• Career development opportunities