Executive Assistant with Property Management Exp

About the role

We're looking for a highly organized and proactive Executive Assistant to support a fast-moving executive in the property management industry. This role is ideal for someone who understands the fast-paced nature of property management and can confidently manage both executive-level administrative responsibilities and property-related coordination.

Key responsibilities

• Support the executive with day-to-day property management operations, including task coordination, follow-ups, documentation, and administrative support across properties
• Coordinate with property managers, tenants, vendors, and contractors to track requests, maintenance issues, and action items through completion
• Maintain and update property information using AppFolio, Buildium, Propertyware, or similar property management platforms
• Manage executive administrative tasks including calendar, inbox, scheduling, meetings, and correspondence
• Track priorities, deadlines, and projects while conducting research and supporting property management and business-related initiatives
• Proactively anticipate needs, follow up on outstanding matters, and maintain confidentiality when handling sensitive business, property, and personal information

About you

• Excellent written and verbal English communication skills
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar support role
• Experience supporting senior executives, founders, or business owners preferred
• Proficiency in Appfolio, Buildium, Propertyware or other property management software and platforms, Project management tools, Google Workspace, calendar management tools, and communication platforms such as Slack/WhatsApp/Teams or similar
• Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously
• Proactive, dependable, and able to anticipate needs with minimal supervision
• Willing and able to provide flexibility for occasional overtime, weekend work, or extended hours when required
• Available to work in US time zones
• Available to start within 2 weeks from job offer
• Comfortable in using time-trackers (e.g. Time Doctor)
• Own laptop/desktop, noise-cancelling headphones, and webcam
• Reliable internet connection (at least 50 Mbps)
• Available backup equipment in cases of power and internet outages

Benefits

• Competitive compensation with flexibility for higher compensation based on experience and qualifications
• Access to high-quality medical insurance
• Paid time off and sick leave policies
• Service Recognition and Rewards through Elite VA program

About us

At StaffRight, we connect talented professionals with global opportunities—and we're growing fast! With competitive pay, health insurance, paid time off (including national holidays), and a supportive HR team always in your corner, you'll love building your career with us.