Executive Assistant- with QuickBooks experience

Key Responsibilities:

Executive & Administrative Support

• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, take notes, and track action items.
• Handle email correspondence, phone calls, and other communications professionally.
• Prepare presentations, reports, spreadsheets, documents, and business correspondence.
• Coordinate travel arrangements, accommodations, itineraries, and expense documentation.
• Maintain organized digital and physical files and ensure important documents are easily accessible.
• Assist with day-to-day office and administrative operations.
• Follow up on tasks, deadlines, and commitments on behalf of the executive.
• Handle confidential and sensitive information with professionalism and discretion.

QuickBooks & Bookkeeping Support

• Maintain and update financial records in QuickBooks.
• Record and categorize business transactions accurately.
• Assist with accounts payable and accounts receivable processes.
• Prepare and send invoices and monitor outstanding payments.
• Reconcile bank and credit card transactions.
• Track expenses, receipts, and supporting documentation.
• Assist with monthly financial reports and account summaries.
• Maintain accurate vendor and customer records.
• Coordinate with accountants, bookkeepers, banks, and other financial service providers as needed.
• Assist with basic payroll or expense-related administrative tasks, where applicable.

Operations & Coordination

• Support business projects and special assignments as requested.
• Coordinate with internal teams, clients, vendors, and external partners.
• Maintain task trackers and monitor project deadlines.
• Identify administrative or operational issues and proactively recommend solutions.
• Help improve processes, systems, and organizational efficiency.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field preferred.
• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Hands-on experience with QuickBooks Online or QuickBooks Desktop.
• Basic to intermediate knowledge of bookkeeping and accounting principles.
• Strong proficiency in Microsoft Office or Google Workspace, particularly Excel/Google Sheets.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize and manage multiple tasks independently.
• Strong problem-solving and follow-through skills.
• Ability to handle confidential information with discretion.
• Professional, dependable, proactive, and resourceful work ethic.

Pay: Php30,000.00 - Php40,000.00 per month

Experience:

• QuickBooks: 2 years (Required)
• Executive assistance: 2 years (Required)
• Calendar management: 2 years (Required)
• Operations & Coordination: 1 year (Required)

Work Location: Remote