Executive Assistant (Work From Home)

Location: 100% Remote (Work from Home)

Schedule: Monday – Friday | 8:00 a.m. – 5:00 p.m.

Job Type: Full-Time

About the Role

In this role, you will serve as the right-hand support to the CEO, ensuring all CEO-level tasks, communications, and long-term projects remain completely on track. While this is an entry-level position, we need someone sharp and confident who is ready to hit the ground running. If you love managing priorities, finding creative solutions, and leveraging cutting-edge tools (including AI) to streamline executive workflows, this is the position for you!

Key Responsibilities

• CEO Inbox & Communication: Monitor, draft, send, and follow up on emails on behalf of the CEO. Keep the CEO’s inbox pristine, organized, and prioritized.
• CEO Schedule & Calendar Ownership: Manage the CEO's daily calendar, coordinate high-level meetings, resolve scheduling conflicts, and ensure seamless daily operations.
• Task & Project Tracking: Maintain up-to-date task lists and drive progress on the CEO’s long-term projects and initiatives so nothing falls through the cracks.
• Idea Board & Innovation: Maintain and update an organized idea board for the CEO, capturing strategic concepts, growth opportunities, and creative thoughts.
• Proactive Reminders: Confidently send regular, proactive reminders to the CEO (and relevant team members) on critical topics, impending deadlines, and action items.
• AI-Powered Workflows: Leverage AI tools efficiently for content drafting, deep-dive research, strategy brainstorming, and boosting executive productivity.

What We’re Looking For

• Detail-Oriented: You notice the small details that make a big difference and take pride in exceptional accuracy and organization.
• Proactive & Resourceful: You anticipate the CEO's needs—actively searching for solutions, proposing ideas, and taking initiative before being asked.
• Exceptional Communicator: Excellent written and verbal communication skills with a focus on open, transparent, and direct updates.
• Tech & AI Savvy: Comfortable using modern executive support software and familiar with using AI (e.g., ChatGPT, Claude) for research, content, and efficiency.
• Confidence under Pressure: Thrives in a fast-paced environment and possesses the confidence to speak up and send firm, polite reminders to keep executive priorities moving forward.
• Reliable Remote Setup: A dependable computer, high-speed internet, and a dedicated, quiet workspace for working 8:00 a.m. to 5:00 p.m.

Why Join Us?

• 100% Remote: Work from the comfort of your home office.
• Direct Leadership Exposure: A unique entry-level chance to work side-by-side with a CEO, learning strategic management and executive operations firsthand.
• Dynamic Culture: A fast-paced, collaborative environment where proactive solutions and fresh ideas are truly valued.

How to Apply

If you're ready to keep our CEO organized and ahead of the curve, submit your resume along with a brief cover letter letting us know how you currently use AI tools to stay productive—or a time you proactively solved a problem!