Executive Assistant/Administrative and Finance Support

Executive Assistant/Administrative and Finance Support

Position: Full-time Wage: $52,000-$58,000

Tunngasugit Inuit Resource Centre is seeking a passionate, experienced, and culturally grounded leader to join our team as the Executive Assistant/Administrative and Finance Support.

The Opportunity

Reporting to the Executive Director, we are seeking an organized, dependable and discreet Executive Assistant/Administrative and Finance Support to provide confidential administrative assistance to the Executive Director, routine clerical assistance to the Finance Manager, and coordination of executive-office operational matters. This role supports leadership and governance activities; it is not a general reception or organization-wide administrative position.

Key Responsibilities

Executive Director and governance support

· Coordinate the Executive Director’s calendar, meetings, correspondence, follow-ups and deadlines.

· Prepare and format agendas, letters, briefing materials, presentations and Board meeting packages; record minutes when assigned.

· Maintain confidential executive, governance, personnel and contract records, and help organize Board binders and approved policies.

Finance clerical support

· File, scan, label and organize invoices, receipts, payment documents and related records by fiscal year, program and funding source.

· Maintain simple logs and spreadsheets, follow up on missing documentation as directed, and assemble audit or funder records under the Finance Manager’s supervision.

· Carry out routine document preparation and data entry with appropriate training while following confidentiality and financial controls.

Executive-office operational coordination

· Track management action items, agreements, renewals, deadlines and special projects assigned by the Executive Director.

· Coordinate information and documents among the Executive Director, Finance Manager and management team.

Qualifications

· Office or business administration training or certification, or an equivalent combination of education and experience.

· Experience in executive, administrative or clerical support; excellent organization, accuracy and prioritization.

· Proficiency with Microsoft Word, Excel, Outlook and Teams; strong written and verbal communication.

· Sound judgment, confidentiality and a commitment to respectful, culturally safe service.

· Assets: experience supporting senior leadership or a Board; finance filing or audit documentation; work in an Inuit-led, Indigenous-led or non-profit organization.

Preferred

• Indigenous ancestry and lived experience working within Indigenous communities.
• Knowledge of Inuit culture, community priorities, and urban Inuit realities.
• Experience with Jordan's Principle, Indigenous Services Canada programs, or Indigenous-led organizations.

Requirements

Successful candidates must:

• Reside in Winnipeg or the surrounding area.
• Provide satisfactory Criminal Record Check, Child Abuse Registry Check, and Adult Abuse Registry Check.
• Be available to work flexible hours, including occasional evenings and weekends.
• Participate in community gatherings and special events.
• Demonstrate reliability, professionalism, and a strong commitment to community service.
• Be comfortable working independently and collaboratively.

Benefits:

· Fun and supportive work environment.

· Employee Benefits.

· Paid days for birthday.

· Paid sick day after probation.

· Paid sick family day.

· Free Parking.

· Professional development and training.

How to Apply

Interested applicants are invited to submit by October 30, 2026 or until position filled:

• Cover Letter
• Resume
• Three Professional References

To: [email protected]

Please indicate "Executive Assistant/Administrative and Finance Support" in the subject line.

Preference will be given to qualified Inuit applicants.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $52,000.00-$58,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Vision care
• Wellness program

Work Location: In person