Executive Assistant/Event Coordinator

Executive Assistant & Event Coordinator

TwentyThree Ranch | Dripping Springs, TX

Job Type: Part-Time to Full-Time | 20–40 Hours per Week

Schedule: Flexible Hours

Compensation: Base Pay + 10% Commission + 90-Day Compensation Review

About the Role

We're looking for a highly organized, proactive, and personable Executive Assistant & Event Coordinator to work directly alongside the founder of a growing retreat and wellness business.

This role is a combination of executive assistance, retreat planning, event coordination, and day to day business support. We're looking for someone who can truly become a right hand to the founder, helping manage the moving pieces of both her business and upcoming events.

With the launch of TwentyThree Ranch, a 20-acre property in Dripping Springs, Texas, there will be exciting opportunities to help plan and execute wellness retreats, group experiences, and private events.

The founder's fiancé will also be hosting endurance races, fitness competitions, and other events on the property, so we're looking for someone who's adaptable, enjoys wearing multiple hats, and is excited to jump in wherever needed.

Key Responsibilities

Executive & Business Support

• Serve as a right hand to the founder, assisting with daily priorities, scheduling, communication, and organization.
• Manage calendars, coordinate meetings, and assist with emails and follow ups.
• Help manage ongoing projects, deadlines, and business operations.
• Anticipate needs, problem solve, and take initiative without constant direction.

Retreat & Event Coordination

• Assist in planning and executing wellness retreats, private group experiences, and special events.
• Coordinate vendors, accommodations, schedules, guest communication, and event logistics.
• Help manage retreat timelines, budgets, bookings, and preparation.
• Support on site event setup, execution, and guest experiences.
• Assist with races, fitness events, and other activities hosted at TwentyThree Ranch as needed.

Marketing & Business Growth

• Assist with retreat promotion, customer outreach, and booking coordination.
• Support social media, marketing initiatives, and partnership opportunities.
• Communicate with potential clients, retreat guests, and business partners.
• Help identify opportunities to grow retreat bookings and improve the overall guest experience.

Who We're Looking For

Our ideal candidate is:

• Highly organized: Able to juggle multiple projects, schedules, and moving pieces.
• Proactive: Someone who takes initiative and gets things done without needing constant direction.
• Personable: Friendly, professional, and comfortable communicating with clients, vendors, and partners.
• Adaptable: Willing to jump between executive assistance, event planning, and other business needs.
• Detail-oriented: Enjoys planning, logistics, and making sure nothing falls through the cracks.
• Reliable: Someone we can trust to take ownership of responsibilities and follow through.
• Creative: Excited to bring fresh ideas to retreats, events, and business growth.

Experience in executive assistance, event planning, hospitality, or business operations is preferred, but we're equally interested in someone with the right attitude, work ethic, and willingness to learn.

Schedule & Compensation

• Flexible Schedule: Approximately 20–40 hours per week, depending on business and event needs.
• Compensation: Base pay plus 10% commission on qualifying sales/bookings.
• 90-Day Trial Period: The position will begin with a 90-day trial period to ensure a great fit for both parties.
• Pay Evaluation: At the end of the 90-day period, compensation will be reviewed with the opportunity for an increase based on performance and responsibilities.
• Location: Dripping Springs, TX, with a mix of administrative responsibilities and on-site event support.
• Occasional evenings and weekends may be required for retreats and events.

Why Join Us?

This is an opportunity to work closely with an entrepreneur, help grow an exciting retreat business, and be involved in bringing TwentyThree Ranch to life.

You'll have the flexibility to manage your schedule, the opportunity to take ownership of meaningful projects, and the chance to grow into a larger role as the businesses expand.

We're looking for someone who wants to be part of building something special, not just clock in and out.

How to Apply

Please submit your resume along with a brief introduction about yourself, your relevant experience, and why you'd be a great fit for this role.

Bonus: Tell us about a time you took initiative, managed a complex project, or helped organize a successful event.

Pay: From $3,000.00 per month

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Dripping Springs, TX 78620