Executive Assistant/Executive Secretary

Role & responsibilities

• Executive Calendar & Schedule Management: Strategically plan and manage the complex calendars of C-suite executives, prioritizing business-critical meetings, investor interactions, and corporate reviews.
• Multi-Department Coordination: Serve as the central communication hub between various departmental heads to ensure cross-functional alignment.
• Shared Resource Allocation: Prioritize and balance competing tasks, project deadlines, and meeting schedules across different functions.
• Meeting & Workshop Logistics: Organize inter-departmental committees, quarterly business reviews (QBRs), and large-scale cross-functional workshops.
• Centralized Data Management: Maintain separate, highly organized digital filing systems for each distinct business function.
• Workflow Automation: Streamline processes across departments by creating unified templates for tracking project milestones and approvals
• IRDAI & Corporate Governance Compliance: Coordinate and document critical board meetings, Executive Committee (ExCo) briefings, and regulatory filing schedules, ensuring alignment with insurance industry compliance protocols.

Preferred candidate profile

• Candidate should be a graduate and should have 5+ years of experience in Executive Assistant role managing multiple functional heads