Executive Assistant/HR Administrator

About MSC

Mediterranean Shipping Company (MSC) New Zealand is a global leader in transportation and logistics. Our vision is to open up a world of opportunities for customers by continually investing in stable, robust and sustainable shipping and logistics solutions.

The Opportunity

Are you a people-focused EA or HR administrator after a change or further growth?

We are seeking an admin superstar with Executive Assistant or Human Resources Administrator experience, to join our team at MSC New Zealand. Based in our Christchurch Head Office, this dual role is a permanent full-time position assisting the Managing Director and Human Resources Manager along with supporting our office-based Employees and Managers New Zealand wide.

About the Role

The Executive Assistant/Human Resources Administrator assists the Managing Director in NZ with diary management, travel coordination, meeting and event planning and general administration. In conjunction, the role will assist the Human Resources Manager with the administration of human resources activities and programs related to recruitment, onboarding, learning and development, HR systems and employee engagement.

Key Responsibilities

• Complex diary and calendar management
• Domestic and international travel coordination
• Meeting scheduling, preparation and briefing papers
• Event planning and execution, including sponsorships and hospitality coordination
• Managing executive correspondence and follow-up actions
• Creation, publication and management of job advertisements
• Coordination and assistance with local and global training initiatives
• Assistance and guidance to Employees and Managers on HR systems including global and local systems

About You

• Minimum of 2 years' experience in an EA or Human Resources administration position
• Minimum of intermediate excel skills required
• Ability to manage multiple competing priorities
• Strong attention to detail and follow-through
• Capable of working independently and proactively
• Demonstrated ability to handle sensitive information
• High standard of written and verbal communication
• Strong interpersonal skills across all levels of the organisation
• A customer-service mindset when dealing with both employees and leadership

What's in it for You?

• Opportunities to grow and learn within the company across the business
• Southern Cross health insurance provided
• Work in the vibrant hub of the central city
• We are committed to the wellbeing of our teams including the use of "sit/stand" desks, fresh fruit, monthly employee recognition program to name a few

To Apply

If you are ready to set sail on this new opportunity, please submit your resume with a covering letter detailing your relevant experience and qualifications.

MSC New Zealand is an equal opportunity employer, committed to developing and maintaining a diverse workforce. We encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.

The successful applicant will be required to consent to a criminal check being completed before employment is offered.

Overseas applications and non-New Zealand residents, please also note that you must be legally entitled to work in New Zealand to be considered for this position.