Executive Assistant/Office Manager

I am recruiting for an experienced executive assistant/office manager from a professional services background, to deliver secretarial and administrative support to senior level executives.

This role is in the private sector, working in the finance space and is ideal for a pro-active, down to earth administrative professional. Work as part of a small, busy office based in Wellington CBD, with a fantastic team culture.

Duties Include:

• Complex travel booking for multiple executives and coordinating logistics (this can be on a weekly basis)
• Assistance with email response and triage
• Office management tasks; organising supplies, coordinating team events and working across whatever is needed to set the office up for success
• Collation of documentation and preparation of marketing material as required
• Assist with managing facilities and fleet of 6 vehicles
• Coordinate board meetings, liaising with members to organise travel and board papers
• General administrative support to the wider team
• Work with confidential financial information

We Are Looking For:

• Strong previous experience as an Executive Assistant or Office Manager, ideally in the financial or professional services sector (Big Four or legal firms preferred)
• Ability to work with confidential information, initiative and pro-activity
• Availability to work in the office, with some flexibility around start and finish times (if required)
• Strengths in administration and secretarial support, tech-savvy and excellent relationship management skills
• We will run a credit check and MOJ check for the preferred candidate

PLEASE NOTE: You must be a Wellington based New Zealand Citizen or Permanent Resident to be eligible to apply for this position. 

Please contact Olivia Strutton: [email protected] with any queries.