Executive Assistant/Office Manager

About the Organisation

Our client is a respected specialist professional services firm with a strong reputation for delivering high-quality advice and service to its clients. With a close-knit and high-performing team, they are seeking an experienced Office Manager / Executive Assistant to play a critical role in ensuring the smooth operation of the business and providing trusted support to senior leaders.

The Role

This is a busy, hands-on position that combines executive support with operational office management responsibilities. As the central hub of the organisation, you will provide comprehensive support to senior leaders while overseeing the day-to-day running of the office.

You will be responsible for improving and maintaining systems and processes, managing suppliers and contracts, coordinating finances and invoicing, supporting marketing initiatives, organising events and travel, and ensuring an exceptional experience for both clients and staff.

Success in this role will come from your ability to juggle competing priorities, exercise sound judgement, maintain confidentiality, and build strong relationships across all levels of the organisation.

Role Requirements

To be successful in this role you will bring:

• Proven experience in an Office Manager, Executive Assistant, Practice Manager, or similar position
• Ideally you will have worked in the professional services
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Excellent communication and stakeholder management capabilities
• Advanced Microsoft Office skills and confidence working with business systems
• Experience with financial administration, invoicing, reconciliations, and supplier management
• A proactive approach with the ability to identify and implement process improvements
• High levels of professionalism, discretion, and confidentiality
• Strong attention to detail and excellent problem-solving ability
• Experience coordinating meetings, travel arrangements, events, and executive calendars
• A flexible and collaborative working style

What's in it for You?

• Diverse and engaging role with broad responsibilities across the business
• Opportunity to work closely with senior leaders and have genuine influence on office operations
• Supportive and professional team environment
• Varied workload with a mix of strategic and operational responsibilities
• Wellington CBD location
• Opportunity to make a visible impact through process and systems improvements

Contact

All inquiries and applications to Archway Recruitment are treated in the strictest confidence. For a confidential discussion and to find out more about this opportunity please contact Olivia Strutton – email [email protected] or phone [021 221 8167](tel:021 221 8167).