Executive Assistant/Office Manager

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will demonstrate exceptional clerical skills and possess a strong ability to manage multiple tasks efficiently. This role requires a keen attention to detail, excellent communication skills, and proficiency in various software applications, particularly Google Workspace and Outlook Calendar.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Proofread documents for accuracy and clarity, ensuring all communications are professional and polished.
• Transcribe meeting notes and other important documents as required.
• Maintain organized filing systems and manage clerical duties to ensure smooth office operations.
• Assist in preparing reports, presentations, and other materials for meetings.
• Serve as a point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Support the team with various organizational tasks as needed to enhance productivity.

Experience

• Proven experience as an Executive Assistant or in a similar administrative role is preferred.
• Strong proficiency in Google Workspace applications (Docs, Sheets, Drive) and Outlook Calendar is essential.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Exceptional proofreading abilities with attention to detail in all written communications.
• Experience in transcribing notes or minutes from meetings is a plus.
• Ability to work independently while being part of a team-oriented environment is crucial.
• Prior experience with a construction and or restoration company
• Experience with billing insurance and familiarity with Xactimate.

If you are an enthusiastic professional looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity!

Job Types: Full-time, Part-time

Pay: $26.03 - $31.35 per hour

Benefits:

• Professional development assistance

Work Location: In person