Executive Assistant/Office Manager

Position: Executive Assistant
Experience: 7–9 Years
Location: HO – Bayview
Department: Management / Projects & Technical Services

Job Summary

We are looking for an experienced and highly organized Executive Assistant to provide comprehensive administrative and coordination support to senior management. The ideal candidate should have excellent communication and email drafting skills, strong calendar management capabilities, and a sound understanding of Civil Engineering and construction-related activities.

Key Responsibilities

• Manage and maintain the executive’s calendar, meetings, appointments, and schedules.
• Draft, review, and respond to emails and official correspondence with accuracy and professionalism, ensuring priority responses.
• Coordinate meetings with internal and external stakeholders and ensure timely follow-ups.
• Prepare meeting agendas, minutes, presentations, reports, and other management documents as required.
• Maintain records, documents, project-related correspondence, and confidential information.
• Coordinate with Civil, Projects, Design, Procurement, and other departments for timely updates and follow-ups.
• Understand and effectively communicate basic civil engineering, construction, drawings, project schedules, BOQ, and site-related terminology.
• Track important deadlines, action points, and deliverables and follow up with concerned team members.
• Handle sensitive and confidential information with discretion.
• Support senior management in day-to-day coordination, communication, and administrative activities.
• Manage multiple priorities and ensure timely completion of assigned tasks.

Required Skills & Qualifications

• 7–9 years of relevant experience as an Executive Assistant / Personal Assistant, preferably in the Civil Engineering, Construction, Infrastructure, or Real Estate industry.
• Excellent email drafting, communication, and correspondence skills.
• Ability to respond to emails and requests promptly based on priority and urgency.
• Strong calendar and schedule management skills.
• Sound knowledge of Civil Engineering and construction concepts.
• Good proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong organizational, coordination, follow-up, and time-management skills.
• Ability to work independently, handle confidential matters, and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Interested candidates who meet the above criteria are encouraged to apply. Please feel free to reach out to me at 84228 98525 or share your updated CV on [email protected] for further consideration.

• Immediate joiners will be preferred.

Pay: ₹40,000.00 - ₹60,000.00 per month

Work Location: In person