Executive Assistant/Office Manager

Overview

We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines comprehensive administrative support with efficient office management, ensuring smooth daily operations and seamless communication across all levels of the organization. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support executive leadership and maintain an energized, productive workplace. This paid position offers an exciting opportunity to contribute to a vibrant company culture while honing your professional skills.

Responsibilities

• Provide dedicated administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating business travel arrangements.
• Oversee office operations by managing supplies, equipment, and vendor relationships to ensure a well-functioning work environment.
• Organize and coordinate company events, meetings, and internal communications to foster team engagement and collaboration.
• Handle correspondence via email, phone calls, and video conferencing software with professionalism and confidentiality.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and assisting with transcription tasks.
• Manage multi-line phone systems, handle customer service inquiries with courtesy, and ensure effective internal communication across departments.

Qualifications

• Proven experience as an executive assistant or office manager with strong administrative skills in a professional setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills along with professional phone etiquette.
• Demonstrated ability to handle confidential information discreetly and responsibly.
• Experience in event planning, project management, data entry, filing systems, and working with C-suite executives is highly desirable.
• Technical proficiency in office equipment management including multi-line phone systems and internal communication platforms.

Join us to be part of a vibrant team where your organizational expertise will make a meaningful impact! We value proactive professionals who excel at multitasking while maintaining attention to detail. Helping us create an energized workspace that promotes collaboration and success.

Pay: Up to $40,000.00 per year

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: On the road