Executive Assistant/Office Manager

Key Responsibilities

● Coordinate and organize the CEO's meetings, including scheduling, agenda preparation, minute-taking, and ensuring timely follow-up on action items to drive effective execution. ● Manage and maintain the CEO's calendar by prioritizing appointments, meetings, and business commitments to ensure efficient time management.
● Handle incoming emails, phone calls, correspondence, and other communications with professionalism, confidentiality, and prompt responses.
● Conduct research, gather relevant information, and compile data to support business decisions, reports, presentations, and strategic initiatives.
● Prepare, review, and format business documents, reports, proposals, presentations, and other executive correspondence with accuracy and attention to detail.
● Coordinate travel arrangements, including flights, accommodation, transportation, and travel itineraries, ensuring smooth execution of business travel.
● Act as the primary point of coordination between the CEO and internal departments, clients, consultants, vendors, and external stakeholders, ensuring effective communication. ● Maintain confidential files, records, and sensitive business information while exercising the highest level of discretion and professionalism.
● Provide administrative and operational support for special projects, meetings, business events, and executive initiatives, ensuring timely completion of assigned tasks.
● Prepare high-quality and professional PowerPoint presentations for board meetings, client presentations, business reviews, and strategic discussions.
● Coordinate with cross-functional teams to track project progress, monitor deadlines, and ensure timely execution of key deliverables.
● Demonstrate willingness to travel across Mumbai for meetings, site visits, and business engagements as required by the CEO.
● Be flexible with working hours to support extended meetings, urgent business requirements, and executive priorities beyond regular office hours.
● Perform any additional executive assistance, coordination, and administrative responsibilities assigned by the CEO to support the organization's operational and strategic objectives.

Qualifications
● Bachelor's degree in Business Administration, Management, Commerce, or a related field.
● 2–5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar administrative role.
● Excellent verbal and written communication skills in English; Hindi and Marathi will be an added advantage.
● Strong organizational, time management, and multitasking abilities with keen attention to detail.
● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
● Ability to prepare professional presentations, reports, and business documents.
● High level of discretion, integrity, and ability to handle confidential information.
● Strong interpersonal and stakeholder management skills with a proactive and solution-oriented approach.
● Ability to work independently, prioritize multiple tasks, and meet deadlines in a fast-paced environment.
● Willingness to travel across Mumbai and flexibility to work beyond regular office hours whenever required.
● Professional appearance, positive attitude, and strong problem-solving skills.

Pay: ₹30,000.00 per month

Work Location: In person