Executive Assistant/Office Manager

Location: In-Person (Sherborn, MA Office)

Hours: Part-Time,

20-25 hours per week 5 hours a day.

at an agreed upon time, generally between 10:00 AM – 5:00 PM) Monday-Friday.

Reports To: Owner/CEO

Position Overview

Fireside Tavern is seeking an organized, proactive, and versatile Assistant to the Owner/CEO to join our team in Sherborn. In this vital in-person role, you will serve as the primary right-hand to our CEO, while also providing dedicated support to our Director of Finance and event operations. The ideal candidate has prior office or administrative experience, a high degree of discretion, and the ability to seamlessly balance high-level executive support with routine financial data entry, event sales assistance, and general office organization.

Key Responsibilities

Executive Support & General Operations (Primary Focus)

• Manage calendars, coordinate daily communications, and handle routine correspondence for the Owner/CEO.
• Serve as the organizational anchor for the office, maintaining structured physical and digital filing systems and handling day-to-day administrative tasks.
• Manage inventory, order administrative supplies, and oversee general office upkeep and workflow.
• Handle ad-hoc projects and strategic initiatives directly assigned by the CEO.

Financial Administration & Accounts Payable

• Assist the Director of Finance with daily and weekly accounts payable (AP) data entry, invoice matching, and maintaining vendor records.
• Ensure financial documentation is organized, accurate, and ready for timely processing and reconciliation.

Event Sales & Guest Coordination

• Support the private events team by responding to incoming event inquiries, tracking prospective leads, and keeping the event calendar updated.
• Help coordinate event details, compile banquet event orders (BEOs), and assist with client communication to ensure memorable guest experiences.

Qualifications & Skills

• Experience: Minimum 1–2 years of experience in an administrative support, executive assistant, or office management role (hospitality or small business background is a strong plus).
• Technical Skills: Proficiency in MS Office / Google Workspace, high accuracy in data entry, and comfort with basic accounting or spreadsheet software.
• Soft Skills: Exceptional organizational skills, meticulous attention to detail, strong verbal and written communication, and a professional, welcoming demeanor.
• Reliability & Schedule: Punctual and dependable for in-person work at our Sherborn office, averaging 25 hours per week during daytime hours. This is not a remote position.

Cross-Training & Optional Event Shifts

• Once fully trained on our venue operations, opportunity to pick up additional event server shifts for extra earning potential.

Perks & Benefits

• Restaurant Discount: Enjoy 50% off food at the restaurant when working and on off hours.
• Event Bonus Program: Opportunity to participate in our company event bonus program.
• Flexible Schedule: While averaging 20-25 hours per week, daily hours offer built-in flexibility and can shift as needed within daytime windows.

Pay: $23.00 - $25.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Employee discount

Work Location: In person