Executive Assistant/Operations

A leading Irish wellbeing and performance organisation is seeking a reliable and proactive Executive Assistant to support two inspiring directors in delivering transformative programmes, retreats, and events focused on holistic health and personal development. This flexible, remote role (15-20 hours per week) offers the chance to make a meaningful impact while working in a dynamic and supportive environment.

What you'll do:

• Manage complex diaries for both directors, scheduling meetings, workshops, retreats, and corporate engagements.
• Organise events, wellbeing days, retreats, and seasonal shows, handling logistics and attendee communication.
• Respond to administrative queries and emails using tools like Google Drive and WhatsApp.
• Create engaging slides and presentation materials for workshops, speeches, and online programmes.
• Track payments and manage invoicing processes while liaising with external accountants.
• Identify process improvements to enhance operational workflows.
• Assist with occasional travel arrangements or in-person attendance at events.

What you bring:

• Proven experience managing busy schedules for senior leaders in fast-paced environments.
• Exceptional organisational skills with the ability to handle multiple priorities effectively.
• Proficiency in tools like Google Drive, WhatsApp, Outlook/Calendly, Zoom/Teams; CRM experience is a plus.
• Strong skills in creating professional presentation materials using PowerPoint or Google Slides.
• Experience coordinating events from planning to execution.
• A proactive mindset with a willingness to support operational tasks beyond traditional EA duties.
• Excellent interpersonal skills and sensitivity toward a wellbeing-focused culture.

Why join:

This organisation leads Ireland's wellbeing sector with innovative programmes that empower individuals and teams. With flexible remote working arrangements and direct access to inspiring leaders, you'll contribute meaningfully while prioritising your own growth and wellbeing.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates