Executive Assistant/Paralegal

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Position Summary

The Executive Assistant / Paralegal provides comprehensive executive, governance, legal, and administrative support to senior leadership. The role combines executive assistance responsibilities with legal and contract administration functions across a complex human services organization.

Key Responsibilities

Executive Support

• Manage executive calendars, appointments, and travel.

• Coordinate Board, Executive Leadership, and committee meetings.

• Prepare agendas, meeting packs, minutes, and action registers.

• Manage confidential correspondence and communications.

Legal Administration

• Draft, format, review, and maintain legal documents.

• Coordinate contract execution and document management.

• Track contract obligations, renewals, and compliance dates.

• Maintain legal and governance records.

Governance Support

• Assist in Board and committee administration.

• Maintain governance calendars and registers.

• Support policy reviews and governance reporting.

Stakeholder Coordination

• Liaise with external legal counsel and regulators.

• Coordinate document requests and information gathering.

• Facilitate organization-wide communication on legal matters.

Records Management

• Maintain document control systems.

• Ensure compliance with privacy, records management, and document retention requirements.

Requirements

• Degree in Law, Legal Management, Business Administration, or related field.

• 3+ years' experience in Executive Assistant, Legal Secretary, or Paralegal roles.

• Experience handling contracts and legal documentation.

• Strong attention to detail and confidentiality.

• Advanced Microsoft Office skills.

Shore Xtra Perks

• Day 1 HMO Coverage
• Attendance Bonus: Get a chance to win up to ₱5,000 every pay run for consistent, perfect attendance via raffle draw.
• Fixed Weekends Off
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge
• Social Passion Clubs: Photography, Dance, Fitness, Book, Music
• Engaging Monthly Events with prizes and rewards
• Referral Incentives
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays