Executive Assistant/Personal Assistant

Summary:

We are looking for dynamic Executive/Personal Assistant who will provides high-level administrative and management support to the CEO. This role requires a proactive, organized and detail-oriented individual capable of managing multiple tasks efficiently. The Executive/Personal Assistant will act as a key liaison between the CEO and executive team, personal contacts, internal/external stakeholders, ensuring smooth operations and effective communication.

Job Location: Awoyaya

Requirements

• Bachelor’s Degree or HND in Business Administration, Management, Secretarial Studies, Office Administration, or a related field.
• 2–4 years of proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Ability to manage both professional and personal responsibilities with discretion and maturity.
• High level of confidentiality, integrity, professionalism, and attention to detail.
• Excellent calendar, appointment, travel, and schedule management skills.
• Ability to work independently, prioritize tasks, and meet deadlines with minimal supervision.
• Strong interpersonal and relationship-management skills.

Key Responsibilities:

Administrative Support:

1. Calendar Management:

● Schedule and coordinate meetings, appointments and travel arrangements for executives.

● Maintain and update executive calendars to avoid conflicts and ensure optimal time management.

2. Communication Handling:

● Manage incoming and outgoing communications, including emails, phone calls and correspondence.

● Draft, proofread, edit documents, presentations and reports as required.

3. Meeting Coordination:

● Organize and prepare materials for meetings, including agendas, minutes and follow-up actions.

● Attend meetings, take detailed minutes and ensure timely distribution of the minutes to all relevant parties.

4. Travel Arrangements:

● Plan and coordinate travel itineraries, including flights, accommodations, transportation and visas.

Personal Management:

• Manage and coordinate the executive’s daily personal and professional schedule.
• Organize personal appointments, meetings, engagements, and commitments.
• Provide timely reminders for important appointments, deadlines, and events.
• Coordinate travel arrangements, including transportation, accommodation, itineraries, and related logistics.
• Assist with personal correspondence, calls, messages, and other routine communications as authorized.
• Handle confidential personal documents, records, and information with a high level of discretion.
• Coordinate personal errands and administrative tasks on behalf of the executive.

Assist in managing personal expenses, bills, subscriptions, and routine financial

Project Management:

1. Event Planning:

● Assist in planning and coordinating company events, conferences and on/off-site meetings.

● Manage logistics, vendor / artisans/ supplier relationships, and ensure all project/event-related activities run smoothly.

2. Special Projects:

● Support the CEO and senior executives with special projects, including research and presentation preparation.

● Track project timelines, deliverables and ensure milestones are met.

Stakeholder Liaison:

1. Internal Coordination:

● Serve as a point of contact between executives and employees, facilitating communication and information flow.

● Coordinate and follow up on tasks and projects assigned to various departments by the executives.

2. External Relations:

● Manage relationships with external stakeholders, including clients, partners, and vendors.● Represent the executive office in a professional and courteous manner.

Office Management:

1. Resource Management:

● Oversee office supplies, equipment and inventory management.

● Ensure the executive office is well-organized and equipped to support daily operations.

2. Document Management:

● Maintain confidential and sensitive information with discretion.

● Organize and manage electronic and paper filing systems for easy retrieval.

Pay: ₦120,000.00 per month

Work Location: In person