Executive Assistant/Personal Assistant

• Provide comprehensive executive and administrative support to the Executive Director, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Prepare meeting agendas, minutes, presentations, reports, briefing materials, and other business documents, ensuring timely follow-up on action items.
• Serve as the primary liaison between the Executive Director and internal departments, business partners, government authorities, and external stakeholders.
• Coordinate and monitor strategic projects and cross-functional initiatives, ensuring timely execution and effective communication among stakeholders.
• Support corporate governance and compliance matters by coordinating documentation, board papers, resolutions, and communications with legal advisors, auditors, and regulatory authorities.
• Manage confidential information, corporate records, and executive documents with the highest level of professionalism and discretion.
• Organize executive meetings, corporate events, business visits, and both domestic and international travel arrangements.
• Support the day-to-day operations of the Executive Director's office, continuously improving administrative processes and undertaking ad hoc assignments as required.

Job Requirements

• Diploma, Advanced Diploma, Bachelor's Degree, or equivalent in Business Administration, Management, Secretarial Studies, or a related field.

• Minimum 4 years of relevant experience as an Executive Administrative, or in a similar executive support role.

• Strong organizational, time management, communication, and stakeholder management skills.

• Ability to handle confidential information with integrity, professionalism, and discretion.

• Proficient in Google Workspace and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Able to work independently, manage multiple priorities, and perform under pressure.

• Possess a valid driving license and own transportation.

• Willing to travel and relocate to Bukit Raja.