EXECUTIVE ASSISTANT/PERSONAL ASSISTANT

EXECUTIVE ASSISTANT/PERSONAL ASSISTANT

Onsite – Surabaya (preferred)

Qualifications:

• Male/Female;
• Fluent in English, both spoken and written;
• Mandarin proficiency is a plus;
• Detail-oriented, well-organized, and able to manage tasks efficiently;
• Based in Surabaya preferred;
• Basic knowledge of Finance & Accounting or Legal is a plus;
• Willing to travel when required;
• Able to maintain confidentiality and handle sensitive information with a high level of trust;
• Able to work under pressure and manage multiple tasks simultaneously.

Job Description:

• Manage the CEO's calendar, meetings, and appointments, including prioritization and scheduling conflicts resolution;
• Coordinate and prepare materials for meetings, presentations, and reports on behalf of the CEO;
• Act as the primary point of contact between the CEO and internal/external stakeholders;
• Handle correspondence, including emails, letters, and other communications, ensuring timely and professional responses;
• Organize domestic and international travel arrangements, including itineraries, accommodation, and logistics;
• Draft, review, and manage confidential documents, contracts, and reports as needed;
• Take minutes during meetings and follow up on action items to ensure timely execution;
• Support strategic projects and initiatives by conducting research, compiling data, and coordinating with relevant teams;
• Manage and maintain filing systems, both physical and digital, ensuring easy access to important documents;
• Anticipate the CEO's needs and proactively resolve issues to optimize their time and productivity.