Executive Assistant/Personal Assistant To Managing Director

Executive Assistant/Personal Assistant to Managing Director || Remote Opportunity

Role Summary:

Provide proactive and reliable administrative support across a private medical practice and personal affairs, ensuring schedules, documentation, correspondence, and tasks are well organised and completed on time.

Role & responsibilities

• Manage diaries, calendars, appointments, meetings, and daily schedules.
• Organise documents, records, correspondence, and confidential information.
• Check, prepare, and send templated letters and routine correspondence.
• Manage emails, follow-ups, reminders, deadlines, and outstanding tasks.
• Coordinate personal, medical, travel, and other appointments or bookings.
• Conduct research and assist with general and ad-hoc administrative requirements.
• Liaise with relevant contacts and service providers when required.
• Anticipate requirements, manage priorities, and ensure timely completion of tasks.
• Handle sensitive information with a high level of discretion and confidentiality

Preferred candidate profile

• 2+ years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent written and verbal English communication skills.
• Exceptional organisation, time management, and attention to detail.
• Proactive, dependable, resourceful, and able to work independently.
• Strong follow-up, coordination, and problem-solving skills.
• Ability to manage multiple priorities and changing requirements.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in MS Office, Google Workspace, and digital productivity tools.