Executive Assistant/Policy Manager

Job Title: Policy Manager & Executive Assistant

Location: Remote (with occasional travel to Washington, D.C. and other locations)

Position Type: Part-Time (20-25 hours/week), with the potential to transition to Full-Time

Reports To: President

About the Work

We are driving impactful change in government affairs with an emphasis on healthcare and criminal justice. Some of our current initiatives focus on advancing federal probation legislation, shaping second-chance hiring policies, and advocating for healthy, nutritious food access within the prison system. Others are helping businesses solve problems. We are looking for a highly organized, mission-driven Project Manager/Executive Assistant to help scale these efforts, keep campaigns on track, and support day-to-day operations.

The Role

This is a dynamic, hybrid role combining the strategic oversight of a Project Manager with the crucial administrative support of an Executive Assistant. As a remote team member, you will be the operational backbone of our advocacy efforts—managing legislative timelines, coordinating stakeholder meetings, organizing travel, and ensuring projects cross the finish line.

While the day-to-day work is remote, this role requires periodic on-the-ground presence in Washington, D.C., and other key locations for lobbying efforts, coalition building, and events.

Key Responsibilities

Project Management: Track legislative milestones, manage campaign timelines, and ensure all policy initiatives are advancing according to strategy.

Executive Support: Manage scheduling, prioritize emails, and handle day-to-day administrative tasks to free up leadership for high-level advocacy.

Travel & Event Coordination: Plan and book complex travel itineraries for trips to Washington, D.C. and other cities. Coordinate logistics for in-person meetings, legislative briefings, and conferences.

Research & Drafting: Conduct background research on state and federal policies. Draft, proofread, and format policy briefs, meeting memos, and external communications.

Stakeholder Engagement: Act as a point of contact for coalition partners, lawmakers' offices, and grassroots organizations, ensuring professional and timely communication.

Qualifications

Mission Alignment: A demonstrated passion for policy comms and public policy.

Experience: We are willing to train the right person. Some level of project management, executive assistance, policy advocacy, or a related field.

Unmatched Organization: Proven ability to juggle multiple long-term projects while handling immediate administrative needs without dropping the ball.

Remote Reliability: Highly self-motivated and comfortable working independently in a remote environment.

Travel Readiness: Flexibility and willingness to travel to Washington, D.C. and other strategic locations as needed (sometimes with short notice).

Communication Skills: Exceptional written and verbal communication skills, with the ability to interact professionally with elected officials, advocates, and impacted communities. Must have sound judgement and use discretion.

Compensation & Benefits

Pay: $20 - $25 per hour

Travel: All work-related travel, lodging, and per diem expenses are fully covered.

Growth: Potential pathway to a full-time position based on performance and organizational growth.

Pay: $20.00 - $25.00 per hour

Expected hours: 20.0 – 25.0 per week

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Brigantine, NJ 08203