Executive Assistant/Project Coordinator Hautū

Help shape the future of Education

We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

About this role | Mō tēnei tūranga

We're looking for two highly organised and trusted Executive Assistant/Project Coordinators. One of which will provide one on one support to our Hautū, Te Poutāhū | Deputy Secretary, and the other to two General Managers, in our Curriculum Group. These roles will also provide backup project coordination services to the large Curriculum Programme of work.

You'll manage dynamic schedules, oversee confidential administrative tasks, and ensure the Hautū and our General Managers are equipped to lead their business groups effectively.

You'll join a connected, collaborative and supportive team where the work is varied and fast-paced, with regular engagement across the Ministry, Ministers offices and external partners.

You'll think two steps ahead to make sure all the little details are taken care of. This includes.

• owning a changing and often complex diaries
• overseeing and proactively managing busy inboxes
• triaging requests to ensure urgent matters are actioned and others are delegated appropriately
• preparing meeting packs and coordinating papers
• sharing your knowledge through peer mentoring opportunities.

Your trustworthy, proactive support, and strong judgement will be critical to the smooth running of our business units and in enabling our Hautū to focus on strategic leadership.

This is a fulltime office-based position in Wellington, with some degree of flexibility after an initial establishment period in the role.

Salary range: $85,225 - $103,071 per annum + KiwiSaver. The successful candidate will be appointed at a salary which reflects individual skills and experience.

For more details about the role, you can view the Job Description here Executive Assistant / Project Coordinator Hautū

About you | Mōhou ake

You'll bring a calm, professional presence and strong judgement, along with:

• Proven experience providing executive support to a senior leader (Tier 2 ideally) in a complex organisation.
• Experience managing the diary of a senior leader, arranging appointments and organising papers to support meetings.
• Project coordination experience
• Excellent organisational, relationship-building, administrative and time management skills.
• Sound judgment, discretion and professionalism
• Knowledge of and experience of the Machinery of Government and/or public sector
• High proficiency in Microsoft tools, including MS Teams
• The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

In return, you'll join a supportive team culture with a strong focus on development and have the opportunity to contribute to meaningful change in education.

About our group and team | Mātau rōpū ake

The Curriculum Centre Group provides expertise and partnership for the New Zealand Curriculum, Te Marautanga o Aotearoa and Te Whāriki.

The Group leads the national curricula for Aotearoa New Zealand and associated systems and processes of assessment and aromatawai.

The Group designs, develops and provides curriculum services for teachers, kaiako, leaders, ākonga, their whānau and communities that reflect their identities, languages and cultures, bringing together curriculum, teaching expertise and evidence for the development, support and review of inclusive curricula, assessment and NCEA.

Our strengths are across te reo Māori, mātauranga Māori, disability, inclusive learning support and culturally relevant content so that Te Mahau supports learning that is inclusive for all ākonga.

Are you ready to make a difference? | Kua rite koe mō tēnei mahi?

If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we'd like to know about you, your values, or anything else you'd like to share. We're keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

For further information, please contact Zoreen Ali, Manager Business Support at [email protected]

Applications close Midnight Tuesday 20 October 2026

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.