Executive Assitant

Job summary

An Executive Assistant (EA) provides high-level administrative, organizational, and operational support to a CEO, Managing Director, Executive Director, or senior executive. The role involves managing the executive’s schedule, coordinating communication, preparing documents, following up on important tasks, and ensuring the executive

Min Qualification: HND Experience Level: Entry level Experience Length: 2 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Lagos, Nigeria

Job descriptions & requirements

Responsibilities:

• Manage meetings, appointments, travel plans, and daily schedules.
• Handle emails, calls, correspondence, and communication on behalf of the executive.
• Schedule meetings, prepare agendas, take minutes, and follow up on action points.
• Prepare reports, presentations, letters, documents, and business correspondence.
• Track important assignments, deadlines, and commitments to ensure timely completion.
• Arrange flights, accommodation, transportation, itineraries, and other travel requirements.
• Handle sensitive business, financial, personnel, and executive information with strict discretion.
• Conduct research and provide information, summaries, and reports to support executive decision-making.
• Liaise with clients, staff, suppliers, partners, government agencies, and other stakeholders.
• Assist with executive events, conferences, corporate functions, and special projects.
• Assist the executive in coordinating strategic projects and monitoring progress.
• Where required, manage selected personal or executive-related tasks that support productivity.
• Anticipate issues, resolve routine matters, and ensure the executive's priorities remain on track.

Requirements:

• A minimum of 2 years of experience
• A minimum of an HND in a related field

Key Skills Required:

• Excellent communication
• Organization
• Time management
• Attention to detail
• Discretion and confidentiality
• Problem-solving
• Microsoft Office/Google Workspace
• Research skills
• Multitasking
• Professionalism
• Emotional intelligence
• Ability to work under pressure