Executive Associate

Mobile: 97873 80888

Email: [email protected]

JOB DESCRIPTION Executive Associate to Managing Director (MD)

1. Job Title

Executive Associate to Managing Director

2. Department

Management / MD’s Office

3. Reporting To

Managing Director

4. Job Objective

To provide high-level administrative, coordination, analytical, and execution support to the Managing Director by ensuring effective follow-up of management decisions, coordination with various departments, monitoring of key activities, and timely completion of assigned strategic and operational tasks.

5. Key Responsibilities

• Act as the key coordination point between the Managing Director and various departments, group companies, customers, vendors, and other stakeholders.
• Assist the MD in planning, coordinating, and monitoring important business activities and management initiatives.
• Prepare daily, weekly, and monthly updates, MIS reports, presentations, and management summaries as required.
• Follow up with department heads on tasks, decisions, targets, and action points assigned by the MD.
• Maintain an Action Taken Report (ATR) and ensure timely closure of pending management decisions.
• Schedule and coordinate meetings, appointments, reviews, and business discussions of the MD.
• Prepare meeting agendas, discussion points, minutes, and follow-up reports.
• Collect and analyse operational, financial, HR, sales, production, purchase, and project-related information for management review.
• Assist the MD in reviewing departmental performance against targets and identifying areas requiring attention.
• Coordinate with senior management and functional heads to ensure smooth implementation of management instructions.
• Assist in preparing business proposals, presentations, reports, letters, and official communications.
• Conduct preliminary research and gather relevant information for business decisions, projects, investments, and other management requirements.
• Track important deadlines, statutory matters, approvals, projects, and commitments requiring MD’s attention.
• Maintain confidentiality of sensitive company information, business plans, financial data, employee information, and management discussions.
• Coordinate with external consultants, government departments, auditors, bankers, legal professionals, and other agencies when instructed by the MD.
• Assist in monitoring special projects and ensure timely reporting of progress, challenges, and completion status.
• Support the MD during factory visits, customer meetings, vendor discussions, business reviews, and other official engagements.
• Handle urgent and time-sensitive assignments entrusted by the MD.
• Travel to company locations, group companies, customer sites, or other locations as required for business coordination.
• Perform any other duties and responsibilities assigned by the Managing Director from time to time.

6. Decision-Making & Follow-Up

• Ensure management decisions are communicated to the concerned persons promptly.
• Monitor implementation of decisions and provide regular status updates to the MD.
• Escalate delays, operational issues, and critical matters to the MD without unnecessary delay.
• Maintain proper documentation and records of important management decisions and commitments.

7. Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong coordination and follow-up skills.
• Good analytical and problem-solving ability.
• Excellent organizational and time-management skills.
• Ability to handle multiple assignments and priorities.
• Strong interpersonal skills and professional maturity.
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Ability to prepare professional reports, presentations, and MIS.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• High level of confidentiality, integrity, and discretion.
• Positive attitude and a strong can-do approach.
• Ability to work under pressure and meet deadlines.

8. Qualification

• Bachelor’s degree in Business Administration, Commerce, Engineering, Management, or any relevant discipline.
• MBA / PG qualification will be an added advantage.

9. Experience

• 3–7 years of relevant experience in Executive Assistant, Management Executive, Business Coordination, Management Office, or similar roles.
• Experience in manufacturing, corporate, or group-company environments will be preferred.

10. Key Performance Indicators (KPIs)

• Timely completion and follow-up of MD’s action points.
• Accuracy and timeliness of MIS and management reports.
• Effective coordination between MD and departments.
• Timely closure of assigned projects and tasks.
• Quality of meeting preparation and follow-up.
• Confidentiality and proper handling of management information.
• Responsiveness to urgent management requirements.
• Overall effectiveness in supporting the MD’s office.

11. Personal Attributes

The individual should be proactive, highly organized, responsible, trustworthy, flexible, and result-oriented, with the ability to anticipate requirements and support the Managing Director effectively. The individual should demonstrate a positive attitude and strong commitment to achieving organizational goals.

12. Authority & Confidentiality

The Executive Associate shall maintain strict confidentiality regarding all company, management, financial, employee, customer, vendor, and business-related information accessed during the course of employment. Information shall not be disclosed to any unauthorized person without prior approval from the Managing Director.

13. Other Duties

The employee may be assigned additional responsibilities, projects, or duties from time to time based on the requirements of the Managing Director and the Company.

Pay: ₹15,762.47 - ₹25,242.53 per month

Benefits:

• Provident Fund

Work Location: In person