Executive Associate: Operations, Coordination & Executive Support

What you will do

Executive coordination

• Manage the founder's calendar, meetings, appointments, reminders, and follow-ups.
• Draft and manage emails, letters, messages, and routine correspondence.
• Conduct online research and compile findings into usable summaries.
• Organise documents, records, and files so anything can be found in under two minutes.
• Assist with travel planning, bookings, and logistics.

Operations and administration

• Track ongoing assignments, deadlines, payments, documents, and deliverables across multiple entities.
• Maintain MIS reports, trackers, and internal records in Excel and Google Sheets.
• Coordinate with employees, vendors, consultants, clients, chartered accountants, and other stakeholders.
• Identify pending items proactively and follow up until they are closed without being asked twice.

HR coordination

• Maintain attendance, leave, and basic employee records.
• Coordinate recruitment: scheduling interviews and communicating with candidates.
• Support onboarding and employee documentation.
• Prepare basic HR letters and employee communications from templates.

Accounts coordination

• Maintain records of bills, invoices, expenses, and payments.
• Track receivables and follow up on outstanding payments.
• Maintain expense and payment trackers.
• Coordinate documents and information with the CA and accountant for GST, TDS, payroll, and other compliance filings.
• Prepare basic MIS reports for management.

What we are looking for

• 3 to 5 years in executive assistance, operations coordination, or business administration.
• Excellent written English. You will draft messages that go to clients, lawyers, and chartered accountants.
• Strong Excel and Google Sheets. Comfortable with formulas, filters, and building a tracker from scratch.
• A track record of chasing things to closure. If you have worked with CAs, vendors, or government offices, say so.
• Absolute discretion. You will handle confidential financial, legal, and personal information.
• Comfortable working with someone across time zones and responding within agreed windows.
• Hindi and English both required.

What will make you stand out

• Experience supporting a founder, director, or CXO directly.
• Exposure to GST, TDS, or ROC compliance coordination even just collecting documents for a CA.
• Experience in a small company where you had to figure things out without a manual.
• Familiarity with tools like Notion, Trello, Asana, or similar.

What we offer

• Rs [45,000 – 50,000] per month, plus a performance component at 6 months.
• Direct access to the founder and real exposure to how a cross-border business is actually run.
• Involvement in a rural development and incubation project that is building something permanent.
• Remote Job.

How to apply

Send your CV to [email protected] with the subject line "Executive Associate — [Your Name]".

In the body, answer this in under 150 words: describe one thing you chased to completion that nobody else was tracking, and what you did when the other side stopped responding.

Applications without an answer to that question will not be reviewed.