Executive Associate – Outsourcing Unit

We're Hiring: Executive Associate – Outsourcing Unit

Company: AshreiTech
Location: Karachi, Pakistan (On-site – NASTP)
Working Hours: 7:00 PM – 4:00 AM
Experience: 3–5 Years
Employment Type: Full-Time

About the Role

AshreiTech is looking for a highly organized, proactive, and detail-oriented Executive Associate to support leadership with executive assistance, business operations, administrative coordination, and cross-functional communication within our Outsourcing Unit.

The ideal candidate will be skilled at managing schedules, tracking deliverables, coordinating stakeholders, preparing reports, and ensuring the timely execution of business priorities. This role offers direct exposure to leadership, operational decision-making, and business management.

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, coordinate appointments, and support leadership with daily priorities.
• Administrative Operations: Prepare and maintain business documents, meeting minutes, presentations, and professional correspondence.
• Task & Project Coordination: Track assignments, deadlines, deliverables, and pending action items to ensure timely execution.
• Cross-Functional Collaboration: Coordinate with internal departments to streamline communication and support operational requirements.
• Stakeholder Management: Liaise with clients, vendors, and other external stakeholders professionally.
• Reporting & Documentation: Prepare management reports, progress summaries, presentations, and meeting notes.
• Data & Records Management: Maintain accurate trackers, business records, and organized documentation.
• Follow-Up & Execution: Monitor outstanding requests, communicate progress updates, and ensure accountability for assigned tasks.
• Confidentiality: Handle sensitive business information with professionalism, discretion, and integrity.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• 3–5 years of experience in executive assistance, business operations, administrative coordination, or a similar role.
• Strong organizational, multitasking, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Ability to prepare professional reports, presentations, meeting minutes, and business correspondence.
• Strong interpersonal skills and the ability to coordinate with multiple stakeholders.
• High attention to detail and the ability to manage confidential information.
• A proactive, solution-oriented approach with strong follow-up and execution capabilities.

What We Offer

• Direct exposure to leadership and business decision-making.
• Opportunities to develop executive support, stakeholder management, and operational coordination skills.
• A collaborative environment with opportunities for professional growth.

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Work Location: In person