Executive Associate Staff

About the role

As an Executive Associate Staff, you will join our dynamic Administration team to provide administrative, clerical, and operational support to the Executive Assistants. You will assist in coordinating schedules, preparing documents, monitoring assigned tasks, and facilitating communication across departments to ensure the smooth and efficient operations of the Executive Office.

Key responsibilities

• Provide day-to-day administrative and operational assistance to the Executive Assistants and Executives in carrying out executive-related tasks and responsibilities
• Assist in coordinating schedules, meetings, appointments, and other executive activities as instructed by the Executive Assistants and Executives
• Prepare, organize, and maintain documents, reports, presentations, and meeting materials
• Assist in conducting research, gathering information, and consolidating data for reports and executive requirements
• Monitor assigned tasks, deadlines, and follow-up activities to ensure timely completion
• Assist in arranging meetings, events, and travel requirements, including reservations, transportation, and preparation of itineraries
• Coordinate with internal departments to facilitate requests, gather information, and provide updates on assigned matters
• Assist in preparing meeting agendas, taking minutes, documenting discussions, and monitoring action items
• Assist in processing and organizing expense reports, reimbursements, fund requests, receipts, and other administrative documents
• Perform clerical duties such as filing, encoding, scanning, photocopying, and organizing documents

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field
• At least 1 to 2 years of related experience
• Proficient in Microsoft Office applications and Google Workspace
• Good verbal and written communication skills
• Strong organizational, coordination, and time-management skills
• Detail-oriented, responsible, and capable of handling multiple tasks
• Ability to work independently and collaboratively in a fast-paced environment
• Demonstrates professionalism, discretion, and confidentiality in handling sensitive information