Executive Asst / Operations Coordinator

We’re looking for a highly organised, proactive EA / Operations Coordinator to support the owner of two growing Melbourne businesses — Better Call Paul and Day For It Melbourne (soon to be Bold.Melbourne)

Important - The desired candidate will need to live locally to Sandringham

This is a busy, hands-on role focused on keeping the businesses organised and the day-to-day operations running smoothly.

Key responsibilities:

• Manage Airtasker enquiries, quotes and customer communication
• Manage busy calendars and daily schedules
• Coordinate jobs, staff and vehicle logistics
• Respond to customer enquiries and follow up leads
• Manage bookings and schedule changes
• Assist with event logistics and supplier coordination
• General business administration and follow-ups
• Keep on top of priorities and make sure nothing gets missed

We're looking for someone who is:

• Extremely organised and comfortable managing lots of moving parts
• Proactive and able to work independently
• Excellent with customers and written communication
• Confident managing schedules and logistics
• Quick to respond and good at problem solving
• Tech savvy and comfortable learning different platforms
• Experienced in EA, operations, scheduling, logistics or similar

The arrangement:

Approximately 25-30 hours per week at $40/hour, working from home.

Hours will be spread across 5 days per week, with those days potentially falling across Monday–Sunday, so weekend availability and flexibility is required as weekends are very busy.

This role would suit someone who enjoys being at the centre of a busy small business and takes pride in keeping everything organised and moving.

To apply: Please send a brief introduction, your relevant experience and your general availability across the week.

Pay: $40.00 per hour

Expected hours: 25.0 – 30.0 per week

Benefits:

• Work from home

Work Location: Hybrid remote in Sandringham VIC