Executive Business Assistant

Job OverviewWe are seeking a highly organized, proactive, and detail-oriented Executive Business Assistant to support our CEO/Owner in daily business operations and administrative management. The ideal candidate is a fast learner, an effective communicator, and capable of maintaining the highest level of confidentiality. You will play a crucial role in enhancing executive efficiency and ensuring smooth daily business workflows.Key Responsibilities

• Calendar Management: Schedule, coordinate, and organize internal and external meetings, appointments, and corporate events.
• Communication Link: Act as a reliable point of contact between the executive office, internal teams, clients, and external partners.
• Document Preparation: Draft, format, and proofread professional correspondence, business memos, presentations, and reports.
• Meeting Support: Attend meetings, take detailed minutes, track action items, and follow up on pending tasks.
• Travel Coordination: Arrange travel itineraries, flights, accommodations, and prepare necessary expense reports.
• Information Management: Organize and maintain digital and physical files safely, ensuring quick access to critical business data.
• Special Projects: Assist with ad-hoc business projects and research as assigned by the executive.

Skills & Core Competencies

• Language Skills: Proficiency in written and spoken Chinese (Mandarin) is required to communicate effectively with Chinese-speaking clients, partners, or internal teams.
• Technical Skills: Proficiency in office software including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Organizational Skills: Excellent time management capabilities with a proven track record of handling multiple tasks simultaneously.
• Problem-Solving: Ability to think on your feet, adapt to rapidly changing priorities, and resolve logistical challenges efficiently.
• Interpersonal Skills: Strong communication, active listening, and relationship-building skills.
• Attention to Detail: High accuracy in data handling, scheduling, and document review.

Personal Attributes

• High integrity and discretion when handling sensitive or confidential corporate information.
• A proactive, positive mindset with a strong willingness to learn new business skills.
• Professional demeanor and etiquette suitable for a corporate business environment.

Pay: $3,500.00 - $8,500.00 per month

Work Location: In person