Executive, Business Operations

Job Purpose

We seek a highly organized and detail-oriented individual to join our team as an Executive, Training Operations. In this role, you will oversee the end-to-end administration of training programs, manage vendor relations, and optimize the utilization of training grants and levies. The ideal candidate will possess strong coordination skills, a solid understanding of procurement and billing processes, and a meticulous approach to data tracking and reporting.

Job Qualifications

1. Diploma in Business Administration, Finance, or a related field.

2. Proven experience in administrative roles with a focus on coordination and liaison.

3. Strong organizational and multitasking skills.

4. Excellent communication and interpersonal abilities.

5. Proficiency in using Google Suite and other relevant tools.

Key Responsibilities

1. Training Administration & Coordination

a. Program Logistics: Handle training service quotations, tracking, paperwork, and all necessary coordination and arrangements for smooth execution.

b. Database Management: Maintain accurate, up-to-date records of all training sessions, participant attendance lists, and training evaluation results.

c. E-Learning Management: Manage and track e-learning progress, generate regular compliance/completion reports, and ensure the learning platform updates are kept current.

2. Grant, Levy & Procurement Management

a. Levy Optimization: Monitor, track, and strategically plan company levy usage (e.g., HRD Corp) to ensure maximum utility and compliance.

b. Grant & Claims Processing: Oversee the end-to-end training grant application and claims submission processes.

c. Vendor & Finance Liaison: Coordinate with external vendors to manage agreements, quotations, billing, and procurement workflows in alignment with internal finance guidelines.