Executive Business Partner

Who you are

• You'll thrive in ambiguity, exercise sound judgment, and proactively solve problems before they become distractions
• The ideal candidate enjoys operating systems, thrives in fast-moving environments, communicates exceptionally well, and takes pride in making everyone around them more effective
• Significant experience supporting VP- or C-level executives within a fast-paced technology company
• Experience supporting Engineering, Product, Design, or other highly technical organizations
• Experience working with Google Suite, Notion, Slack, Zoom and Jira
• Demonstrated success operating independently with minimal direction in rapidly changing environments
• Exceptional organizational and project management skills with the ability to manage multiple competing priorities simultaneously
• Outstanding written and verbal communication skills
• Strong business judgment and the ability to make thoughtful decisions while knowing when to escalate
• Proven ability to anticipate executive needs and proactively remove obstacles
• Excellent attention to detail while maintaining perspective on broader business priorities
• Experience coordinating complex cross-functional projects involving senior stakeholders
• High emotional intelligence with the ability to build trusted relationships across all levels of an organization
• Comfortable navigating ambiguity and adapting quickly as priorities evolve
• Strong systems thinking with a continuous improvement mindset
• Absolute integrity and discretion when handling confidential information
• Comfortable working asynchronously in a globally distributed remote organization
• A collaborative, humble approach with a willingness to help wherever needed
• Experience working in a high-growth SaaS, infrastructure software, developer tools, or security company
• Experience supporting distributed global organizations
• Experience planning executive offsites, leadership retreats, and company events
• Experience implementing workflow automation or leveraging AI tools to improve productivity
• Experience supporting executive communications, board preparation, or company planning processes
• Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What the job involves

• We're looking for an experienced Executive Business Partner to partner with our VP of Engineering
• You will also work closely with the Chief of Staff, CTO
• You'll serve as a trusted partner to the VP of Engineering helping them stay focused on the work that matters most
• By connecting people, priorities, and decisions across Engineering, Product, Design, Finance, Legal, People, Operations, Marketing, and the Executive Leadership Team, you'll keep initiatives moving, remove operational friction, improve day-to-day execution, and ensure nothing important falls through the cracks
• Executive Partnership
• Partner closely with the VP of Engineering to maximize their effectiveness and protect their time managing their calendars, incoming and outgoing requests, and reconciling conflicts
• Build a deep understanding of executive priorities, organizational goals, and business context to proactively identify opportunities and risks
• Anticipate needs before they're expressed and independently solve problems with minimal direction
• Act as a trusted extension of the executives while exercising exceptional judgment and discretion
• Executive Operations
• Own complex calendar management across multiple time zones while balancing competing priorities and continuously optimizing executive time
• Manage meeting preparation, agendas, briefing documents, attendee coordination, and follow-up to ensure every meeting has clear purpose and outcomes
• Coordinate recurring department meetings, planning sessions and department offsites which will include an annual cross-department offsite and various smaller events throughout the year
• Track commitments, key decisions, action items, and cross-functional dependencies to ensure timely execution on behalf of the executive(s)
• Prepare presentations, executive communications, spreadsheets, reports, and briefing materials for internal and external audiences
• Help prepare executives for board meetings, customer meetings, leadership presentations, conferences, and speaking engagements
• Partner with the Chief of Staff to the CTO in coordination of work
• Cross-Functional Coordination
• Partner closely with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations
• Build strong working relationships across the company and serve as a trusted point of coordination for executive priorities
• Partner with other Executive Assistants
• Project & Program Management
• Partner with Executive on deliverables such as headcount planning and department budgets
• Partner with Executive on operating the performance review process
• Improve administrative and operational processes by identifying inefficiencies and implementing scalable solutions
• Build (where necessary) and operate repeatable systems that improve organizational effectiveness as the company grows
• Travel & Logistics
• Coordinate complex domestic and international travel, including itineraries, accommodations, visas (when applicable), transportation, and contingency planning
• Manage executive expense reporting accurately and efficiently
• Coordinate department offsites, team gatherings, planning sessions, and company events
• Continuous Improvement
• Continuously evaluate executive workflows and identify opportunities to improve efficiency
• Leverage AI-powered and modern productivity tools to streamline administrative work, automate repetitive tasks, and improve organizational effectiveness
• Recommend and implement new processes that improve collaboration across the department

Benefits

• Flexible (and reasonable) working hours—work/life balance is exceptionally important to us
• Competitive compensation, stock options and 401(k) (for United States-based employees)
• Comprehensive medical/dental/vision benefits, and more
• 4 weeks of paid vacation (standard across the company) + 12 company holidays per year
• An allowance for equipment to help you personalize your workspace