Executive Butler to CEO

Role Purpose

The Executive Butler runs the CEO's office and the executive floor smoothly and discreetly. The role holder manages the cabin, guest hospitality, food, supplements and medicines, and floor stock, so the CEO's time stays focused on leading the studio.

Success in the role is measured by a well-run executive floor, flawless hosting of guests and partners, and complete confidentiality at all times.

Key ResponsibilitiesExecutive Floor and CEO's Cabin

• Keeps the CEO's cabin, meeting rooms and the executive floor clean, organised and presentation-ready at all times.
• Conducts daily walk-throughs of the floor and coordinates housekeeping, maintenance and facilities to resolve issues promptly.
• Prepares meeting rooms for reviews, screenings and leadership meetings, including seating, amenities and AV checks with IT.
• Coordinates with the CEO's Executive Assistant on the day's schedule to plan setup, hospitality and service timings.
• Handles internal deliveries, documents and office errands for the CEO's office with discretion.

Guest Hospitality

• Receives visiting clients, studio partners and investors, managing welcome, seating, refreshments and send-off.
• Maintains a standard of hospitality that reflects the studio's brand and the CEO's preferences.
• Coordinates with reception and security on visitor access and guest arrivals.
• Arranges gifting and courtesies for guests in line with company protocol.

Food and Beverage

• Plans and serves the CEO's meals, snacks and beverages at the office in line with dietary preferences and timings.
• Coordinates with the pantry, cafeteria or approved caterers for working lunches and leadership meetings.
• Ensures food hygiene, freshness and correct storage on the executive floor.
• Maintains a record of the food and beverage preferences of the CEO and regular guests.

Supplements and Medicines

• Maintains the CEO's daily supplements and regular medicines at the office, following the schedule shared by the CEO or his doctor.
• Tracks expiry dates and replenishes supplies before they run out.
• Keeps a well-stocked first-aid kit on the executive floor.
• Handles all health-related information with strict confidentiality.

Inventory and Stock Management

• Maintains stock of pantry items, beverages, stationery, toiletries and other consumables on the executive floor.
• Tracks consumption, raises purchase requests with the admin team and follows up on deliveries.
• Maintains an inventory register and monthly expense records for review.
• Coordinates with approved vendors on supplies and checks quality and billing.

Confidentiality and Coordination

• Maintains strict confidentiality on business discussions, documents and personal matters observed on the executive floor.
• Safeguards the CEO's personal belongings and documents in the office.
• Works closely with the Executive Assistant, admin, IT, security and housekeeping teams.

Qualifications and Experience

• Graduate or diploma holder in Hotel Management, Hospitality or a related field.
• Formal butler training from a recognised institute is preferred.
• 5–10 years of experience as a butler, valet or executive lounge host in luxury hotels, corporate leadership offices or private service.
• Working knowledge of food and beverage service, pantry management and food hygiene standards.
• Experience in inventory and vendor management.
• Basic first-aid certification is an advantage.
• Fluency in English and Hindi; Marathi is an advantage.

Skills and Attributes

• Absolute discretion and integrity, with a proven record of handling confidential matters.
• Impeccable grooming, etiquette and personal presentation.
• Strong anticipation and attention to detail, noticing needs before they are voiced.
• Calm, composed and courteous under pressure and at short notice.
• Clear communicator who coordinates well with the Executive Assistant, admin, pantry, security and housekeeping teams.
• Organised and dependable, with sound judgement on priorities across the executive floor.
• Basic proficiency with smartphone, email and calendar tools for scheduling and records.

Working Conditions

• Office-based role on the executive floor of the Mumbai office; no travel is required.
• Six-day working week aligned to the CEO's office hours, with occasional extended hours for leadership meetings and guest visits.
• The selected candidate signs a Non-Disclosure Agreement before joining.
• Appointment is subject to background and reference verification.
• The role holder follows 88 Pictures' code of conduct and Smart Casuals dress code, with formal attire when hosting guests.

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person