Executive

Key Responsibilities

• Plan and execute the daily dispatch of milk and milk products as per market requirements.
• Coordinate with the Sales/Market team to collect and consolidate daily indents.
• Finalize SKU-wise dispatch quantities and communicate production requirements to the Production Department.
• Prepare and monitor daily dispatch schedules to ensure on-time deliveries.
• Allocate insulated (Puff) vehicles based on dispatch requirements and optimize vehicle utilization.
• Plan vehicle routes for efficient and timely market deliveries.
• Monitor vehicle movement and track daily kilometres (KMs).
• Ensure timely dispatch of all vehicles as per the approved schedule.
• Maintain daily inward and outward records of milk crates.
• Track crate movement, follow up on crate returns, and ensure timely unloading at destinations.
• Reconcile crate balances and minimize crate losses.
• Verify dispatch documents, invoices, delivery challans, and related records before vehicle dispatch.
• Cross-check invoice quantities with dispatched SKUs to ensure accuracy.
• Coordinate with Production, Sales, Transporters, and Depot teams for smooth dispatch operations.
• Ensure compliance with company SOPs, quality standards, and food safety requirements.
• Generate and maintain dispatch MIS reports using MS Excel and submit daily reports to management.
• Resolve dispatch-related issues and ensure uninterrupted supply to the market.

Required Skills

• Strong communication and coordination skills.
• Excellent knowledge of MS Office (Excel, Word, PowerPoint).
• Experience in dairy dispatch and logistics operations.
• Knowledge of route planning and vehicle scheduling.
• Experience in handling insulated (Puff) milk vehicles.
• Knowledge of milk crate management and tracking.
• Experience in SKU-wise dispatch planning.
• Ability to coordinate with Production, Sales, and Transport teams.
• Good analytical and problem-solving skills.
• Ability to work under pressure and meet strict dispatch timelines.

Preferred Candidate Profile

• 3 to 5 years of experience in dispatch/logistics/Store/SCM within the Dairy Industry.
• Good understanding of cold chain logistics and dairy distribution.
• Strong organizational and documentation skills.
• Experience in ERP/SAP or similar dispatch management systems will be an added advantage.