Executive

Role & responsibilities

Job Purpose

To manage day-to-day procurement activities for Admin, Infrastructure, IT, Branches, Warehouses and other operational requirements, ensuring timely procurement, competitive pricing, quality, vendor coordination and proper documentation.

Key Responsibilities

1. Purchase & Procurement

* Handle end-to-end procurement activities from requirement to PO issuance and delivery.

* Collect and compare quotations from vendors and negotiate rates, payment terms and delivery schedules.

* Prepare comparative statements and obtain necessary approvals as per company policy.

* Raise and process Purchase Orders (POs) and maintain proper procurement records.

* Coordinate with vendors for timely delivery, installation and completion of work.

* Follow up on pending orders, material shortages, replacements and quality issues.

* Identify new vendors and develop a reliable vendor base.

* Support procurement for office furniture, electrical items, civil work, interiors, IT/Admin items, housekeeping and infrastructure requirements.

* Monitor market prices and identify opportunities for cost savings.

* Ensure purchases are made as per approved specifications, quality standards and commercial terms.

2. Vendor Payment Coordination

* Verify vendor invoices and coordinate with Accounts for timely processing and payment.

* Follow up on outstanding vendor payments and resolve invoice/payment-related issues.

* Coordinate with vendors regarding payment status and documentation requirements.

3. Mobile Administration

* Manage corporate mobile connections, including new connections, SIM issuance, porting, transfer, deactivation/termination, plan changes and related documentation.

4. Coordination & Documentation

* Coordinate with Accounts, Operations, IT, Admin and other departments for procurement-related matters.

* Maintain vendor details, quotations, POs, invoices and other procurement documents.

* Prepare regular procurement MIS and pending order reports.

* Support centralized procurement initiatives and vendor performance evaluation.