Executive – Company Secretarial

Executive – Company Secretarial | Aitken Spence Corporate Services (Pvt) Ltd

Support the effective management of company secretarial functions across Group companies, including corporate governance, statutory compliance, intellectual property matters, corporate administration, and the maintenance of accurate corporate records.

Qualifications, Experience & Skills:

• Full or part professional qualification in Company Secretarial Practice from the Institute of Chartered Corporate Secretaries of Sri Lanka or The Chartered Governance Institute, UK & Ireland; alternatively, a degree in Law, Business Administration or a related discipline, supported by relevant company secretarial experience.
• A minimum of two years’ experience in company secretarial work, preferably within a listed company, a diversified group or a company secretarial services firm.
• Working knowledge of the Companies Act, CSE Listing Rules and corporate governance requirements, together with practical experience in statutory filings through the eROC system.
• Experience in maintaining statutory registers and corporate records, preparing statutory documents, and coordinating Board, Committee and shareholder meetings.
• Excellent command of written and spoken English, with strong drafting, communication and coordination skills.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong attention to detail, sound organisational skills and the ability to manage multiple deadlines while maintaining confidentiality.

Main Duties and Responsibilities:

• Assist in company secretarial administration and statutory compliance matters across Group companies.
• Assist in organising and administering board, committee and shareholder meetings, including preparing meeting papers, draft minutes and resolutions.
• Prepare and submit statutory documents to the Registrar of Companies and other relevant authorities within prescribed deadlines.
• Maintain and update statutory registers, corporate records and databases, ensuring accuracy and confidentiality.
• Prepare certified copies and extracts of resolutions and other corporate documents, and coordinate their execution and issuance.
• Assist in coordinating Annual Report preparation and compiling company secretarial and corporate governance information.
• Assist with intellectual property matters.
• Perform other duties as assigned by the supervisor