EXECUTIVE, CONFIDENTIAL SECRETARY

Duties & Responsibilities

• Provide secretarial and administrative support.
• Managing of work calendar, schedule internal/external meetings and appointments.
• Preparation of presentation materials and otherdocuments.
• Travel arrangements.
• Processing expense claims.
• Prepare reports and maintain filing system.
• Organizing office operations and officemaintenance.
• Clerical functions e.g. correspondence andexpense management, maintaining filing systems.
• Retention, protection, retrieval, transfer, anddisposal of records.
• Keeping management informed by regularly providing reports; summarizing information.
• Event planning and execution.
• Perform any other ad-hoc duties assigned byimmediate supervisor.

Qualification & Experience Generally Required

• Diploma in any discipline, preferably qualification in Secretarial.
• 5 years of confidential secretariat experience is preferred.
• Good knowledge in bookkeeping/accounting.
• Self-driver, resourceful and a good team player.
• Excellent interpersonal and communication skills.
• Meticulous, organized and able to handle high level of confidentiality.
• Effectively bilingual to liaise with overseas counterparts.
• Proficient in all MS Office Application.
• Able to speak and write Mandarin to liaise with China business partner.