Executive - Contract Admin

• Conduct contractors’ evaluation with proper records compilation for each contract, keep management update on what contractors can or cannot do.
• Assist in managing contractor sourcing processes, from pre-qualification, bidding, tender negotiation, short listing, award recommendation to management until award contracts.
• Monitor and review contracting strategies, contracting plans, contracts package bidding list and others contract related documents.
• Coordinate with other departments for specific requirements and important interfacing requirements in the general terms of contracts.
• Manage contracts renewal processes, from reviewing performance evaluation, details scope of works, examine amendments to contracts until the new contract signoff.
• Preparation of Contract Committee Paper (CCP) and correspondence letters to contractors.
• Ensure that proper documentation are kept and made available as and when required.Ensure that payments to contractors are processed to enable timely receipt in accordance to the terms of contracts.
• Managing the claims from contractors and penalties charge against the contractor.
• Manage and prepare relevant documentation for the contractors’ vehicles and manpower audit.
• Assist any other ad-hoc matters as and when required.

Job Specifications

• Candidate must possess at least a bachelor’s degree in Quantity Surveying or equivalent.
• At least three (3) years of working experience in the related field.
• Good interpersonal and communication skills to interact effectively with all levels of people and to deal with diversity of contractors.
• Strong in managing own works and follow up with issues/ deadline.
• Meticulous and systematic in organizing own work processes.
• Well versed in Microsoft Office Applications.