Executive Coordinator & Secretary to MD

Key Responsibilities

• Manage and maintain the Managing Director’s calendar, appointments, and travel arrangements.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Handle incoming calls, emails, letters, and other correspondence on behalf of the MD.
• Prepare reports, presentations, memos, and official documents.
• Maintain confidential files, records, and sensitive information.
• Coordinate communication between departments, clients, suppliers, and external partners.
• Screen visitors and prioritize requests and inquiries.
• Monitor office supplies and ensure smooth office operations for the MD’s office.
• Assist in planning company events, conferences, and executive meetings.
• Perform general administrative and clerical duties as assigned by the MD.

Requirements & Qualifications

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or related field.
• Minimum of 3 years Proven experience as an Executive Secretary, Personal Assistant, or similar role in the Corporate world. Experience working in travel agencies is a plus.
• Good computer knowledge and proficiency in English, Hindi and Kannada.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion. Must maintain highest level of integrity, confidentiality and credibility.
• Strong interpersonal and multitasking skills.
• Professional appearance and conduct.

Preferred Skills

• Experience supporting senior executives or directors.
• Knowledge of office management procedures.
• Ability to work under pressure and meet deadlines.
• Familiarity with virtual meeting platforms and office equipment.

Working Conditions

• Full-time position.
• May require occasional overtime or travel coordination outside normal working hours.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Mysuru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person