Executive Coordinator

Job Summary

We are looking for a reliable, organized, and proactive Executive Assistant to provide direct support to the Founder and assist in the daily operations of a startup fitness and wellness company.

The Executive Assistant will handle scheduling, communication, documentation, research, coordination, and administrative follow-ups. The position will also assist with product research, fitness-related projects, partnerships, events, suppliers, and other business activities.

Because the company is still in its startup stage, the successful candidate must be flexible, resourceful, and willing to take on responsibilities beyond traditional executive assistance.

Duties and Responsibilities

• Manage the Founder’s calendar, meetings, appointments, reminders, and daily schedule.
• Coordinate with suppliers, business partners, consultants, service providers, athletes, coaches, influencers, and other external parties.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents.
• Take meeting notes, document agreements, and monitor action items and deadlines.
• Organize and maintain company records, contracts, supplier documents, product information, and confidential files.
• Conduct research on fitness trends, running communities, sports nutrition, supplements, competitors, products, suppliers, and potential business partners.
• Assist in coordinating product development, packaging, product launches, events, sponsorships, and marketing activities.
• Support the Founder in following up on sales, marketing, inventory, supplier, and operational matters.
• Assist in monitoring online orders, customer concerns, product inquiries, and other business activities when necessary.
• Coordinate travel arrangements, event schedules, meetings, and business appointments.
• Help establish basic administrative systems, trackers, reports, and operating procedures.
• Handle confidential and sensitive business information with professionalism.
• Perform personal or business-related errands directly connected to the Founder’s official responsibilities, when reasonably required.
• Assist with other startup and administrative responsibilities as the company grows.

Qualifications

• Bachelor’s degree in Business Administration, Management, Marketing, Sports Science, Exercise Science, Nutrition, or a related field.
• Previous experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Assistant, or similar role is preferred.
• Knowledge of or strong interest in fitness, running, sports science, sports nutrition, supplements, or wellness is highly preferred.
• Excellent organizational, scheduling, research, and follow-up skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, Google Workspace, presentation tools, spreadsheets, and online collaboration platforms.
• Able to prepare professional documents, reports, presentations, and correspondence.
• Detail-oriented, trustworthy, discreet, and capable of handling confidential information.
• Able to work independently and anticipate the needs of the Founder.
• Flexible, resourceful, and comfortable working in a fast-changing startup environment.
• Personal involvement or genuine interest in fitness, running, sports, or an active lifestyle is an advantage.

Pay: From Php30,000.00 per month

Benefits:

• Company events
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person