Executive Coordinator

About the Organisation
This national not-for-profit and peak body supports professionals working within a highly specialised area of healthcare. Providing leadership, education, training, professional support and quality assurance, the organisation plays an important role in advancing best practice across Aotearoa. You will join a small, collaborative team committed to making a meaningful difference.

The Role
You will become the trusted right-hand support to the General Manager, helping a national organisation deliver on its strategic priorities. Working remotely and with a high degree of independence, you will quickly develop a strong understanding of the GM's priorities and provide thoughtful, proactive support.

The key aspects of the role will see you:

• Manage the GM’s inbox, diary, appointments and schedule
• Triage incoming correspondence and action emails as appropriate
• Coordinate meetings and provide relevant papers in advance
• Prepare, edit, format and distribute reports, presentations and other documents
• Arrange travel, accommodation and meeting logistics
• Liaise with Board and Committee members, staff and key stakeholders
• Support the coordination of governance and committee meetings
• Produce concise meeting notes and action points from recordings
• Maintain action registers and monitor key commitments, deadlines and deliverables
• Coordinate stakeholder meetings, forums and engagements
• Maintain accurate records, documentation and filing systems
• Identify opportunities to improve administrative processes and ways of working
• Provide proactive coordination and administrative support across the wider organisation.

About YouYou will be an experienced executive support or senior administration professional who is skilled at anticipating needs, managing competing demands and exercising sound judgement.

You will thrive working remotely, build strong relationships and bring a proactive, solutions-focused approach to your work.

A basic understanding and acknowledgement of the importance of Te Tiriti o Waitangi, Mātauranga Māori and te reo Māori would be welcomed.

What’s in it for You?
This is a rare opportunity to combine a flexible, part-time work arrangement with meaningful, purpose-led work. You will join a highly regarded organisation where your contribution will be visible, valued and impactful.

• A permanent part-time position working 20 hours per week
• Flexible, remote working arrangements from Wellington, Nelson or Auckland
• Work from home and wellbeing allowance
• Regular online collaboration and quarterly in-person team gatherings
• A supportive team that values personal and collective wellbeing
• Meaningful work contributing to positive outcomes across Aotearoa

ContactPlease apply by attaching your CV and a cover letter outlining your interest in the opportunity and what you would bring to the role.

All enquiries and applications to Archway Recruitment are treated in the strictest confidence. For a confidential discussion and to find out more about this opportunity, please contact Tracey at [email protected] or phone [021 022 32033](tel:021 022 32033).

You must have the right to live and work in New Zealand to apply for this position. Location: Remote, Wellington or Nelson based (also open to Auckland) | Hours: 20 hours per week | Term: Permanent