Executive Coordinator

Position Summary:
The Executive Assistant to the President will serve as the primary point of contact and administrative support for the President. This role requires exceptional organizational skills, proactive problem-solving, and the ability to handle confidential information with discretion. The ideal candidate is a self-starter who thrives in a multitasking environment and can adapt to changing priorities.

Key Responsibilities:

• Administrative Support

  • Manage the President's calendar, including scheduling meetings, coordinating appointments, and prioritizing time-sensitive tasks.
  • Prepare and organize meeting agendas, notes, and follow-up materials.
  • Handle correspondence, e-mails, calls, and written communications on behalf of the President.

• Project Management

  • Assist in tracking key projects and initiatives to ensure deadlines are met.
  • Research, compile, and present data or reports as requested.
  • Act as a liaison between the President and team members to ensure alignment on priorities.

• Travel and Event Coordination

  • Arrange travel plans, itineraries, and accommodations for all traveling team members.
  • Coordinate logistics for company events, meetings, and off-site engagements.

• Operations Support

  • Maintain and organize company records and documentation.
  • Assist with administrative tasks related to budgeting, vendor management, or procurement.
  • Support HR and team activities, such as onboarding and team-building events.

• Other Duties as Assigned

  • Handle projects or tasks as needed to support the company’s operations and growth.

Qualifications:

• Education: Bachelor’s degree preferred or equivalent experience.
• Experience: 3+ years of experience as an Executive Assistant or similar role, preferably in a small business environment.
• Skills:
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • High degree of professionalism, discretion, and confidentiality.

3 days a week