Executive Coordinator

About United Capital:

United Capital is a dynamic and rapidly growing real estate private equity firm based in Miami Beach. Our culture is built on four cornerstones: Passion, Integrity, Accountability, and a relentless pursuit of Results. With a proven track record of successful acquisitions and a growing base of sophisticated investors, we are at an exciting inflection point. Our team is led by experienced principals with a deep network and a clear vision for the future. We are seeking a highly motivated and organized Executive Coordinator to join our entrepreneurial team and play a key role in our continued growth.

This is a key role to be the right hand person to Adam J. Tiktin, Founder & CEO. It is an exciting opportunity to be at the center of a thriving investment firm, with direct exposure to deal-making, investor relations, and the strategic direction of our business.

Position Summary:

The Executive Coordinator will be a cornerstone of our team, ensuring seamless operations and providing critical support to the firm’s Founder. The ideal candidate is a motivated, ambitious, focused, intelligent, proactive, detail-oriented professional with a passion for organization and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a blend of executive support, investor relations coordination, and firm administration, acting as a key liaison between the Founder, our investors, and our external partners.

Key Responsibilities:

Executive & Team Support:

• Provide comprehensive administrative support to the Founder, including strategic calendar management, email correspondence, and travel coordination.
• Act as the primary point of contact for the Founder, handling inbound communication with professionalism and discretion.
• Schedule and coordinate internal and external meetings, including preparing agendas, materials, and ensuring all logistical details are handled.
• Organize and maintain the firm’s digital and physical filing systems, ensuring all documentation is easily accessible and secure (primarily using Google Drive).

Transaction & Investor Relations Support:

• Maintain and update the firm's deal pipeline and transaction tracker, ensuring all information is accurate and up-to-date.
• Assist in the preparation of investor materials, including investor kits, update reports, and presentations.
• Manage the execution of key deal documents, including engagement letters, confidentiality agreements, and purchase and sale agreements.
• Serve as a secondary point of contact for investor inquiries, providing timely and professional responses.
• Administer the firm’s Customer Relationship Management (CRM) system, ensuring all investor and partner data is accurately maintained.

Firm Operations & Administration:

• Oversee the general organization and smooth functioning of the office.
• Manage relationships with key vendors and service providers, including IT support.
• Order and maintain office supplies and ensure all office equipment is functional.
• Coordinate mail and deliveries.

Qualifications & Attributes:

• 3-5+ years of experience in a high-level commercial real estate, title, legal, executive assistant, or coordinator role. Experience in real estate, finance, title, legal, or a professional services firm is highly preferred but not required.
• Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities without sacrificing attention to detail.
• A high degree of professionalism and integrity, with the ability to handle confidential information with discretion.
• A proactive, resourceful, and self-motivated mindset that demonstrates accountability and a commitment to delivering results. You are a problem-solver who anticipates needs and takes initiative.
• High level of proficiency with the Google Suite (Gmail, Calendar, Drive) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with CRM software is highly desirable.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work effectively with a small, collaborative team.

Why You’ll Love Working at United Capital:

• Direct Impact & Results: As a key member of a small team, you will have a high degree of accountability, and your contributions will directly impact the firm's results.
• Unparalleled Exposure: You will gain invaluable experience in the world of real estate private equity, with direct exposure to the full lifecycle of investment deals.
• Mentorship & Growth: Work directly alongside a highly experienced Founder who is invested in your professional development and growth within the firm.
• Entrepreneurial Culture: Be part of a dynamic, fast-paced, and ambitious team where your ideas are valued and you can help shape the future of the company.
• Competitive Compensation: Base salary of $65,000 - $85,000 with a performance-based bonus of 10-15%, plus comprehensive benefits including health insurance, 401(k) matching, and professional development opportunities.

Send resumes or inquiries to Jen B. @ [email protected]

Pay: From $65,000.00 per year

Benefits:

• 401(k) matching
• Health insurance

Work Location: In person