Executive Coordinator – Commercial Operations

We are looking for a detail-oriented, proactive, and organized Senior Executive Coordinator – Commercial Operations to support the Director and Commercial Operations team in coordinating internal and external communication, tracking operational activities, and ensuring timely follow-up across departments.

About the Organization

We are a technology-driven service provider supporting the U.S. hospitality industry through technology, business solutions, and operational support. Our growing team works in a professional, collaborative environment with a strong focus on service quality, innovation, and continuous improvement.

Job Details

• Position: Assistant – Commercial Operations
• Location: Karachi, On-site
• Shift: 9:00 PM – 6:00 AM
• Job Type: Full-time | On-site | Night Shift
• Qualification: Bachelor's degree in Business Administration or a related field

Key Responsibilities

• Draft and manage internal and external communications on behalf of the Director.
• Maintain structured documentation and records of departmental communications.
• Act as a central coordination point between Commercial Operations and other departments.
• Facilitate inter-departmental communication to ensure smooth coordination and timely execution.
• Maintain trackers for ongoing initiatives, proposals, and operational tasks.
• Proactively follow up with relevant stakeholders to ensure timely completion of assigned tasks.
• Track ownership and deadlines across departments and ensure accountability.
• Highlight delays, bottlenecks, and potential risks to the Director.
• Assist in preparing and reviewing client proposals and quotations.
• Coordinate with vendors and maintain relevant documentation.
• Assist in maintaining SOP adherence across commercial and operational workflows.
• Prepare periodic reports, dashboards, and summaries for management review.
• Support the Director with day-to-day coordination and administrative requirements related to Commercial Operations.

Requirements

• Bachelor's degree in Business Administration or a related field.
• Strong communication and stakeholder management skills.
• Excellent follow-up and coordination skills.
• Strong organizational and task-management abilities.
• Good written and verbal English communication skills.
• Ability to prepare professional emails, reports, summaries, and business documents.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Ability to maintain trackers and follow up on multiple tasks simultaneously.
• Strong attention to detail and documentation skills.
• Ability to identify delays, gaps, and coordination issues and escalate them appropriately.
• Ability to work in a structured, process-driven, and fast-paced environment.
• Ability to work independently as well as coordinate effectively with different departments.
• Prior experience in Commercial Operations, Business Operations, Coordination, Executive Assistance, or a similar role will be preferred.

Eligibility

• Bachelor's degree in Business Administration or a related field.
• Candidates with relevant experience in operations, coordination, commercial support, or executive assistance will be preferred.

Why Join Us?

• Opportunity to work with a technology-driven organization supporting the U.S. hospitality industry.
• Exposure to international business operations and commercial processes.
• Professional growth and career development opportunities.
• Paid leaves
• Medical coverage
• Complimentary meal
• Collaborative and professional work environment.
• Opportunity to work closely with senior management and gain cross-functional business exposure.

Job Type: Full-time

Pay: Rs200,000.00 - Rs250,000.00 per month

Application Question(s):

• What is your current and expected salary
• Have you worked in an IT, BPO, managed services, or international business environment? If yes, please mention
• Our office is located at Shahrah-e-Faisal, Karachi. Are you available to work on-site from 9:00 PM to 6:00 AM (Night Shift), Monday to Friday?
• Please mention your current notice period in days and your earliest possible joining date.
• Do you have a Bachelor’s degree in Business Administration?
• How many years of relevant experience do you have in Commercial Operations, Business Operations, Coordination, Executive Assistance, or a similar role?
• Have you worked directly with senior management or a Director? If yes, please briefly describe your responsibilities.
• Do you have experience preparing business emails, proposals, quotations, reports, or presentations?
• Which tools have you used for task tracking, documentation, reporting, or project coordination?
• Do you have excellent verbal and written communication skills in English?

Work Location: In person