Executive Coordinator / Project Coordinator

Job Description: Project Coordinator / Executive Coordinator

Job Title: Project Coordinator / Executive Coordinator

Department: Project Management / Corporate Office

Reports To: Senior Management / Director / CEO

Required Qualifications:

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 3 to 7 years of experience in project coordination, executive coordination, MIS reporting, or a similar role.
• Experience supporting senior management or leadership teams is preferred.

Required Skills:

• Strong multitasking and organizational abilities.
• Excellent verbal and written communication skills.
• Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, charts, formulas).
• Strong Microsoft PowerPoint presentation skills.
• Good knowledge of Microsoft Word and Outlook.
• Experience with MIS reporting and dashboard preparation.
• Strong analytical and problem-solving skills.
• Excellent follow-up and stakeholder coordination abilities.
• Ability to maintain confidentiality and handle sensitive information.
• High attention to detail and ability to work under tight deadlines.
• Power BI Mandate
• Any AI skills preferrable

Job Summary

We are seeking a highly organized and proactive Project Coordinator to support senior management by coordinating multiple projects,

Key Responsibilities

Project Coordination

• Coordinate with project teams to collect regular project updates.
• Track project milestones, deliverables, timelines, and pending actions.
• Follow up with stakeholders to ensure timely completion of assigned tasks.
• Maintain project trackers and dashboards.

MIS & Reporting

• Prepare daily, weekly, and monthly MIS reports.
• Consolidate project data and generate management reports.
• Analyze project performance data and highlight key observations.
• Ensure accuracy and timely submission of reports.

Meeting Management

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas in consultation with stakeholders.
• Record Minutes of Meeting (MoM) and circulate action points.
• Track action items until closure.

Documentation & Drafting

• Draft professional emails, letters, reports, and official communications.
• Prepare business documents, proposals, and presentations.
• Maintain organized records of project documentation and correspondence.

Presentation & Management Support

• Prepare high-quality PowerPoint presentations for management reviews and board meetings.
• Compile project status updates into executive-level presentations.
• Support senior management with business analysis and decision-making reports.

Board Meeting Coordination

• Coordinate board meeting schedules and logistics.
• Prepare board meeting agendas and supporting documents.
• Compile presentations and reports for board members.
• Ensure timely circulation of meeting materials and maintain confidential records.

Data Analysis

• Analyze project and operational data to identify trends and risks.
• Generate dashboards and insights for management review.
• Recommend process improvements based on data analysis.

Administrative Coordination

• Coordinate with internal departments and external stakeholders.
• Maintain calendars and monitor important deadlines.
• Ensure effective communication across all ongoing projects.

Please send the updated resume to email: [email protected]

or WA 91500 66232